Purchasing Manager Job Description: Top Duties and Qualifications

A Purchasing Manager, or Materials Manager, is in charge of supervising the process of sourcing and purchasing essential materials for a business’s operations. Their duties include researching raw materials suppliers and comparing costs, negotiating purchase agreements and developing inventory controls to identify demand for new materials.

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Purchasing Manager duties and responsibilities

A Purchasing Manager is responsible for evaluating suppliers and negotiating contracts to achieve the lowest price for high-quality goods. This role may have the following duties and responsibilities:

  • Planning and overseeing the work of Buyers and Purchasing Agents
  • Hiring and training new staff  
  • Developing an organization’s procurement rules and regulations
  • Establishing guidelines on how often the company gets price quotes for items, the number of bids to accept and which vendors to consider
  • Buying goods and services for the company
  • Discussing contracts 
  • Evaluating quality, price, reliability, technical support and availability of goods and services

Purchasing Manager Job Description Examples:

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Purchasing Manager

General Scope OF Duties

Sourcing and procuring raw materials for specialty chemicals manufacturing group, mainly in the oil and gas industry.

Company Benefits:

Quality of Life & Work-Life Balance!

Company-paid Employee Medical, Dental, STD, LTD, Life

Vision, Supplemental Life, 401K Offered.

Vacation & Sick Time

Essential Duties and Responsibility:

  • Management reserves the right to change or modify the functions of the job as required to meet the needs of the organization.

  • Issue and Maintain Purchase Orders; Source and purchase raw materials and feed stocks (commodity and specialty chemicals)

  • Negotiate pricing for raw materials; researching and tracking raw materials. Update all pricing and reporting pricing changes monthly.

  • Works with Inventory & Logistics Specialist to assist with coordination of shipping and receiving of materials, samples and products with customers, vendors, and suppliers.

  • Coordinate with production personnel to maintain appropriate inventories considering pricing and deliverability

  • Maintain price quotes to include RFP (request for proposals)

  • Familiarity with bill of ladings

  • Maintain and establish multi-source vendors and maintain files accordingly

  • Maintaining inventory, including pricing spreadsheets and coordinate with administrative personnel

  • Obtain all raw material safety data sheets

  • Use of PC or Laptop to perform functional reports

  • Will communicate at all levels of the organization with vendors, suppliers and internal customers

  • Negotiate vendor contracts, as necessary

  • Any other duty, responsibility or task as assigned by supervisor

    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

    Candidate must be skilled at negotiating prices and chemical research regarding raw materials needed. Background in procurement in specialty chemicals preferred but not necessary.

    Language Skills

    Ability to read and interpret documents such a safety rules, operation and maintenance instructions and procedure manuals in the English language. Ability to write routine reports and correspondence in the English language.

    Job Type: Full-time

    Experience:

  • negotiating: 3 years (Preferred)

  • procurement: 3 years (Preferred)

  • specialty oilfield chemicals: 3 years (Preferred)

    Work authorization:

  • United States (Required)

    Application Question:

  • If you are not currently in the Permian Basin, are you willing to relocate and in what time frame?

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    Schedule:

  • Monday to Friday

  • No weekends

  • Day shift

    Company's website:

  • [website]

    Benefit Conditions:

  • Waiting period may apply

  • Only full-time employees No
  • ×

    Purchasing Manager

    Candidates with Construction/Service Industry (Plumbing, Hvac, Electrical) experience preferred.

    Job Summary

    The Purchasing and Warehouse Manager is responsible for the efficient receipt, storage, and dispatch of a wide range of goods including, but not limited to, materials, tools, machinery, auto fleet, and PPE, while implementing measures to increase the company’s effectiveness and efficiency.

    Duties/Responsibilities

  • Identify solutions for improvement in the warehouse through process analysis and determine areas of potential improvement in terms of efficiency, costs, and inflow/outflow of materials by developing appropriate solutions

  • Plan day-to-day administration and general management of warehouse staff

  • Supervise and plan all activities that relate to inventory control and the organization of the warehouse

  • Ensure all inventory is appropriately received, stored, and logged into Sage 100

  • Perform monthly inventory counts and submit appropriate reports to management

  • Investigate and report any issues in the warehouse inventory system and execute necessary improvements to enhance business performance

  • Evaluate vendor costs and negotiate better pricing and terms

  • Issue purchase orders to service technicians as necessary

  • Monitor the performance and progress of staff

  • Maintain standards of health, safety, hygiene, and security in the warehouse

  • Maintain housekeeping of warehouse, office, and site maintenance

  • Analyze market and delivery systems to assess present and future material availability

  • Issue and maintain records of tools issued to technicians

  • Manage stock control, receipt, storage, retrieval, and timely delivery of goods; shipment loading and transferring; document recording and data entry into system

  • Cleanup, maintenance, and repair of tools

    Required Skills/Abilities

  • Proven work experience as a Purchasing and Warehouse Manager

  • Expertise in warehouse management procedures and best practices

  • Strong decision making and problem-solving skills

  • Excellent communication skills

    Education and Experience

  • Must have a minimum of five (5) years purchasing and warehouse experience, preferably in the Construction industry

  • Experience with inventory software and databases

  • Self-motivated and flexible to accommodate changes in business strategies

  • Intermediate computer skills including inventory software (Sage 100) and MS Office

    Physical Requirements

  • Ability to mobilize equipment and tools up to 50 pounds

    Compensation

  • Compensation for this position is highly competitive. Excellent health benefits, generous PTO/Vacation time, holiday pay, and employee appreciation events are offered.

    Job Types: Full-time, Commission

    Salary: $24.00 to $28.85 /hour

    Experience:

  • Purchasing: 5 years (Required)

  • Warehouse Management: 5 years (Required)

  • Inventory/Materials Management: 5 years (Required)

    Language:

  • English and Spanish (Preferred)

    Commission Only:

  • No

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • High stress tolerance -- thrives in a high-pressure environment

    Schedule:

  • Monday to Friday

    Benefit Conditions:

  • Waiting period may No
  • ×

    Purchasing Manager

    Ernest Packaging Solutions, a full-service designer and distributor of quality corrugated packaging, packaging supplies and janitorial products is hiring for an experienced Purchasing Manager who will act as the consummate resource in the development and partnering of our suppliers. This will be accomplished through your leadership, direction and motivation of our purchasing department. By building effective relationships with our vendors and sales force you will fulfill our company’s five-point commitment to our customers. Ultimately, this position is the focal point in harnessing the power of our supply base for the benefit of our customers.

  • Expectations and Goals:

  • Manage, support, and nurture the development, growth, and success of the purchasing staff

  • Strive to exceed the company goals as to gross profit production and the gross profit percentage

  • Monitor the company inventory for turnover, taking special charge of custom, one-customer inventory

  • Vendor Relations AND Commitments:

    Develop, maintain and enhance a close working relationship between the company and our suppliers

  • Establish and maintain close working relationships with the decision-makers of our top suppliers

  • Examine and evaluate marketplace business conditions, vendor opportunities and new product introductions

  • Regularly poll the sales force and vendor representatives for opportunities and concerns

  • Management Duties AND Responsibilities:

    Manage, supervise and be ultimately responsible for all purchasing and inventory functions

  • Responsible for controlling the company inventory, making sure that the inventory level is reviewed monthly and that the levels meet our company month supply levels

  • Stay abreast of market conditions, changes in products, changes in price levels, terms, discounts, allowances, promotions and changes with suppliers

  • Purchase at the lowest costs, improve quality and marketability of our products, and seek new and/or better products that the company can sell competitively at improved gross profit margins

  • Evaluate and offer suggestions to increase results, which should include better methods, systems and procedures

  • Select, hire and train purchasing agents

  • Review the performance of the purchasing staff

  • Review all low gross profit orders with the credit department, sales manager and the director of operations

  • Hold meetings with the purchasing department that assess vendor quality control, new products and promotions

  • Requirements:

  • Working knowledge of purchasing, sourcing, supplier performance management, supply chain and inventory strategies & practices; including demonstrated competency in strategic sourcing.

  • Strong negotiations and contract management skills

  • Strong collaboration and communication skills.

  • Highly proficient in Microsoft applications: PowerPoint, Excel and Word.

  • Ability to work in a team-oriented environment that is fast paced and demanding

  • Must be self-directed, have excellent initiative and organizational skills

  • Exhibits a strong ability to handle multiple demands with a sense of urgency, drive and energy

  • Works well under stress with the ability to deliver on time

  • Good verbal and written communications

    Job Type: Full-time

    Salary: $75,000.00 /year

    Work Location:

  • One location

    Benefits:

  • Health Dental Vision Retirement Monday to Friday
  • What does a Purchasing Manager do?

    Purchasing Managers work in all industries to secure the materials, supplies and equipment a company needs to complete essential business functions. This includes all kinds of products from raw materials to packaging and shipping supplies. The role of a Purchasing Manager is to design purchasing strategies that ensure constant availability of inventory within the company’s budget. Purchasing Mangers develop databases of potential suppliers and cultivate working relationships to ease the process of acquiring new materials.

    Purchasing Manager skills and qualifications

    A Purchasing Manager should have the following skills and qualifications to be effective in the position: 

    • Knowledge of procurement software and tools
    • Interpersonal skills such as teamwork and good listening skills
    • Negotiation skills
    • Excellent communication skills
    • Ability to manage time and organize
    • Strong leadership skills

    Purchasing Manager salary expectations

    A Purchasing Manager earns an average of $73,345 per year. This amount may vary depending on the exact industry and geographical location of the position. Purchasing Managers may also receive an average of $5,000 per year through profit sharing.

    Purchasing Manager education and training requirements

    To get hired in the position for any sized company, a candidate should have a bachelor’s degree in business, which typically includes courses in business communications, principles of management, business law for commercial transactions, marketing management and strategic management. The degree gives applicants an overview of many functions in the business world and how they interact. Degrees in finance or supply management are also relevant. Purchasing Managers should have some experience in the field.  

    Purchasing Manager experience requirements

    In order to be promoted or hired as a Purchasing Manager, candidates are required to have at least 5 years of experience in a relevant area. A Purchasing Manager usually grows into the role through internal promotions. Many Purchasing Managers begin their careers as Buyers or Purchasing Agents and receive on-the-job training where they learn about the basics of procurement and how to negotiate with suppliers. After gaining experience, they are then promoted from that position to a Purchasing Manager.

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    Frequently asked questions about Purchasing Managers?

     

    What are the daily duties of a Purchasing Manager?

    Purchasing Managers being their day by monitoring inventory levels and projecting which materials and other items need to be replenished. They communicate with their colleagues to determine what kinds of equipment or office supplies they anticipate needing for any new projects. They reach out to different suppliers and request samples to make decisions about which product to buy, balancing quality with affordability and accessibility. 

    Once they’ve selected a supplier, Purchasing Managers confirm expected delivery times and arrange to accept incoming shipments. They note the purchase in the company ledger and adjust the remaining materials budget. When the materials arrive, Purchasing Managers perform a quality assurance test and process returns or replacements when necessary.

     

    What is the difference between a Purchasing Manager and a Supply Chain Manager?

    Purchasing Managers and Supply Chain Managers collaborate to manage company logistics. Supply Chain Managers oversee the overall flow of materials as the transform into completed products accessible to consumers. Purchasing Managers are in charge of actually buying the supplies that the Supply Chain Manager supervises. They’re also responsible for purchasing supplies that aren’t directly involved in the production of a product, like internal office supplies and equipment.

    Supply Chain Managers instruct Purchasing Managers on the overall supply and demand within the company so they can prepare workflows by making essential purchases. They often work together to decide which supplier best fits into the existing supply chain. Once a Purchasing Manager closes a deal with a supplier, the Supply Chain Manager determines how to efficiently get the supplies to the next step in the production process.

     

    What are the qualities of a good Purchasing Manager?

    Good Purchasing Managers have shrewd business sense and use persuasion to achieve ideal business negotiations with suppliers. They enjoy performing research to find the best possible option for a company and constantly assess the quality of materials from each supplier. Because Purchasing Managers have to predict the amount of supplies their team might need for an upcoming project, they should have excellent foresight and planning abilities. Successful Purchasing Managers use data analysis and modeling skills to inform their decisions and make strategic choices about purchasing.

     

    What should you look for on a Purchasing Manager's resume?

    When reviewing applications for a Purchasing Manager position, look for extensive business experience. Being able to negotiate business deals is an important part of the job, so each applicant’s resume should reflect their ability to form lasting, mutually beneficial relationships with suppliers. You should also look for research experience that indicates their ability to track down resources for the company.

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