Receiving Clerk Job Description: Top Duties and Qualifications

A Receiving Clerk, or Shipping and Receiving Clerk, is responsible for maintaining inventory counts and quality control procedures for incoming and outgoing product shipments. Their duties include unloading delivery trucks and checking incoming shipments against product invoices, organizing and storing shipments until they receive outgoing order requests and notifying management personnel when they don’t have enough of a particular product to fulfill orders.

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Receiving Clerk duties and responsibilities

Receiving Clerks are ultimately in charge of inventory at a business, warehouse or office. They keep track of shipment schedules for both incoming and outgoing shipments. They track inventory counts and check the items in inventory for damages or discrepancies. Other duties and responsibilities of a Receiving Clerk include: 

  • Properly accounting for the location of incoming goods
  • Assuring no damaged items are sent or received
  • Comparing packing lists to company purchase orders and ensuring that the products in each delivery match the packing list
  • Collaborating with the marketing department to develop a schedule for assembling and displaying manufacturer marketing pieces on the sales floor
  • Updating the product inventory as products are received and added to the inventory
  • Packaging products for return to vendors and filling out any paperwork necessary

What does a Receiving Clerk do?

Receiving Clerks typically work for warehouses or manufacturing plants to assist with unloading, and storing product shipments. They work closely with other Receiving Clerks and warehouse staff to maintain efficient unloading procedures. Their job is to compare the number of items in each shipment to shipping invoices to verify product inventory. They may also be responsible for inspecting incoming or outgoing shipments for potential damages and other issues to ensure shipment quality.

Receiving Clerks skills and qualifications

There are many skills and qualifications that would help a Receiving Clerk, including:

  • Good at math
  • Detail-oriented
  • Ability to maintain accurate records
  • Experience operating heavy machinery
  • Ability to lift 50 pounds or more
  • Good communication and organizational skills

Receiving Clerk salary expectations

A Receiving Clerk makes an average of $14.06 per hour. Pay rate may vary depending on the Receiving Clerk’s level of experience, education or geographic location. 

Receiving Clerks education and training requirements

New Receiving Clerks are expected to hold a high school diploma, GED or equivalent. To hold a management-level position, many Receiving Clerks are required to have a bachelor’s degree in business, accounting, office administration or a similar field of study. Receiving Clerks generally get on-the-job training where they learn company policies and procedures. No certifications are required, but some employers prefer their Receiving Clerk to have a forklift certification. 

Receiving Clerks experience requirements

Several years of previous warehouse experience is recommended for Receiving Clerks. Employers generally look for candidates with a good understanding of warehouse safety regulations, physical dexterity and experience operating forklifts. It is usually required that a Receiving Clerk has strong computer skills and knowledge of various data entry and inventory software programs.

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Frequently asked questions about Receiving Clerks

 

What is the difference between a Receiving Clerk and a Receiving Associate?

Both Receiving Clerks and Receiving Associates help unload product shipments, check invoices and store products in specified areas. However, the main difference between a Receiving Clerk and a Receiving Associate is their work environment and certain job responsibilities. For example, Receiving Clerks work in warehouses to unload and load product shipments. 

In contrast, Receiving Associates work as members of the back of house staff at retail store locations. They receive shipments that come from warehouse locations and organize product inventory in the stock room. They may also be responsible for restocking products on shelves or product displays in the store.

 

What are the daily duties of a Receiving Clerk?

On a typical day, a Receiving Clerk starts by clocking in at their shift location. They meet with management staff to go over the expected incoming and outgoing shipments for the day and what needs to get done to prepare for them. Throughout their shift, Receiving Clerks help unload packages from delivery trucks and account for shipments by checking them against invoice details. Receiving Clerks work with other warehouse staff to sort unloaded shipments and organize them on shelves. They also retrieve warehouse inventory from shelves to package, label and load them onto outgoing shipment trucks.

 

What qualities make a good Receiving Clerk?

A good Receiving Clerk has attention to detail, enabling them to catch shipping errors or identify damages to product packaging. They have excellent physical stamina and strength to unload and load shipments. They should also be able to work on their feet for most of their shift. Further, a good Receiving Clerk enjoys teamwork and makes an effort to maintain positive professional relationships with their coworkers and management staff. A good Receiving Clerk also has a proactive mindset that motivates them to check on product inventory and notify management when inventory runs low.

 

Who does a Receiving Clerk report to?

A Receiving Clerk usually reports to a Warehouse Supervisor who oversees their particular shift at a facility. They may also report indirectly to the Warehouse Manager in the Supervisor’s absence or to the onsite Shipping Agent. These individuals act as a point of communication for Receiving Clerks when they encounter damaged, mislabeled or missing shipments. Receiving Clerks also get information about their shift schedule and daily work tasks from these individuals.

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