Staff Accountant Job Description: Top Duties and Qualifications

A Staff Accountant is an entry or mid-level accounting professional who is responsible for maintaining financial records at a business, usually as part of a team. Their duties include confirming compliance with IRS rules, reconciling bank statements and balancing the ledger for regular reports.

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Staff Accountant Duties and Responsibilities

A Staff Accountant is responsible for maintaining financial procedures and confirming financial compliance through preparation of a company’s reports and statements. They will usually report to the senior accountant or chief financial officer.

Here are some typical duties and responsibilities of a Staff Accountant.

  • Review financial statements for accuracy and legal compliance

  • Prepare and file tax returns

  • Enter accounting related information into business logs

  • Inspect account books for efficiency and accuracy

  • Organize and update financial records

  • Recommend ways to reduce costs and enhance revenue

  • Perform monthly bank settlements

  • Prepare documentation for external auditors

Staff Accountant Job Description Examples:

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Staff Accountant

Reporting to the Controller, the Staff Accountant Level I will provide entry-level administrative and financial support services. The position works closely with other accounting personnel, internal departments, and external parties.

Duties and Responsibilities:

  • Process customer invoices daily

  • Set up new customer accounts and run credit reports

  • Monitor Accounts Receivable/collections

  • Process Accounts Payable invoices and W-9 verification for new vendors

  • Process weekly Accounts Payable check run and monitor when invoices are due

  • Process freight bills and continuation billing

  • Process sub-rental invoices

  • Asset Management process and reporting

  • Daily bank deposits and cash application

  • Reconcile monthly deposits

  • Process, reconcile credit card payments and code to proper account

  • Post journal entries and reconcile general ledger accounts as needed

  • Process monthly bank reconciliations

  • Assist with financial statement review

  • Assist Controller with month-end closing process

  • Act as back-up to Accounting Clerk, Office Manager, and Accounting Specialist to keep the department running smoothly

  • Additional duties as assigned

    Qualifications

  • Bachelor's degree in Accounting or Finance required. An Associates degree in Accounting may be considered with the right experience.

  • 2 years professional experience in accounting and finance

  • Knowledge of generally accepted accounting principles

  • Proficiency in Microsoft Office products (Word, Excel and Outlook)

  • Proficiency in QuickBooks

  • Strong analytical problem-solving aptitude with creative solutions, ability to organize work with large amounts of information efficiently, manage multiple projects and deadlines simultaneously with strong attention to detail

  • Ability to effectively and professionally communicate, both in writing and verbally, with management, vendors

  • Able to work as a team player

  • Open to development of skills and knowledge

  • Willingness to be flexible and adaptable to change

  • Excellent customer service

    Job Type: Full-time

    Experience:

  • accounts payable: 2 years (Preferred)

  • accounting: 2 years (Preferred)

  • quickbooks: 2 years (Preferred)

  • general ledger: 2 years (Preferred)

  • accounts receivable: 2 years (Preferred)

    Education:

  • Bachelor's (Required)

    Work authorization:

  • United States (Required)

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    Job Duties:

  • Accounts payable

  • Accounts receivable

  • Expense reports

    Schedule:

  • Monday to Friday

    Additional Duties:

  • Recordkeeping

  • Account reconciliation

  • Invoice processing

  • Running errands (bank deposits, etc.)

  • Data entry

    Company's website:

  • [website]

    Benefit Conditions:

  • Waiting period may apply

  • Only full-time employees No
  • ×

    Staff Accountant

    Company: Electric Power Systems, Inc.

    Location: Anchorage, AK

    Base Pay: $55,000 - $65,000 DOE

    Employee Type: Full Time Position

    Job Type: Accounting

    Req’d Education: Bachelor’s Degree in Accounting or a related field OR

    Minimum 5 years’ experience in accounting

    Contact: Melanie Coar

    Description:

    Electric Power Systems, Inc. is headquartered in Anchorage, Alaska and is a unique company offering a wide range of experience and education in the area of power system operations, design, consultation and studies. Our company brings field-proven capabilities to meet the engineering needs of utilities and industrial companies. This background of skills has been acquired through more than 60 years of combined experience delivering successful projects for our clients in Alaska, Hawaii, the Pacific Northwest and the South Pacific. We are currently seeking a skilled Staff Accountant to join our team at our Anchorage, Alaska headquarters.

    Responsibilities:

    We are hiring a Staff Accountant who is responsible for supporting all accounting and financial related activities. These include AP/AR, credit card entry, account reconciliations and general ledger accounting. The Staff Accountant will work closely with the Controller to ensure the accurate and timely distribution of financial and management reports. The applicant should be detail-oriented, possess a high degree of accuracy and work well with other people.

    Duties:

  • Perform professional level accounting duties according to Generally Accepted Accounting Principles (Gaap )

  • Prepare month end journal entries, reconcile general ledger accounts and assist with all accounting functions.

  • Accounts payable review and entry, expense account review and posting entries.

  • Prepare work papers for the annual audit

  • Prepare monthly invoicing with the Accounts Receivable team

    Requirements:

  • A bachelor’s degree in Accounting or a related field OR minimum 5 years’ experience in accounting

  • Strong working knowledge of accounting principles and practices

  • Ability to work independently and manage multiple projects simultaneously under strict and demanding deadlines

  • Microsoft Dynamics SL experience preferred, but not required

    Job Type: Full-time

    Salary: $55,000.00 to $65,000.00 /year

    Experience:

  • Microsoft Dynamics SL: 1 year (Preferred)

  • Accounting: 5 years (Required)

    Education:

  • Bachelor's (Preferred)

    Location:

  • United States (Required)

    Language:

  • English (Required)

    Work authorization:

  • United States (Required)

    Application Question:

  • Are you willing to relocate to Anchorage, Alaska for this position?

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • Team-oriented -- cooperative and collaborative

    This Job Is:

  • A job for which military experienced candidates are encouraged to apply

  • A job for which people with disabilities are encouraged to apply

    Schedule:

  • Monday to Friday

    Company's website:

  • Waiting period may apply
  • ×

    Staff Accountant

    Job Description

  • Assist with the development and maintenance of accounting systems for financial transactions

  • Maintaining the general ledger, recording cash receipts and financial transactions.

  • Reconciling bank, credit card accounts and intercompany accounts

  • Coordinate collection activities, with support from the team, including calls and emails to customers, and internal escalations as required for problem accounts.

  • Generate and send monthly statements to customers

  • Streamlining AR functions by maintaining/coding applicable customer discounts and supporting communication on discrepancies

  • Supporting team on month-end close procedures

  • Maintaining on-time and proper customer invoicing

  • Ensure that receivables are collected promptly

  • Prepare accounts receivable/payable reports, analyzing the data and recognizing the trends

  • Provide accounting and financial support to management as needed

  • Positive contributor to the team by supporting and executing projects as needed

  • Other ad hoc projects as assigned.

  • Prepare, support and response related to freight claims

    Job Type: Full-time

    Job Type: Full-time

    Experience:

  • E-Commerce: 1 year (Preferred)

  • accounting: 2 years (Required)

  • QuickBooks: 1 year (Required)

    Education:

  • Bachelor's (Required)

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

    Job Duties:

  • Monitoring company accounts and conducting quarterly reviews

  • Accounts payable

  • Accounts receivable

  • Profit-and-loss statements

  • Expense reports

  • Payroll

    This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • Outcome-oriented -- results-focused with strong performance culture

  • Stable -- traditional, stable, strong processes

  • People-oriented -- supportive and fairness-focused

  • Team-oriented -- cooperative and collaborative

    Schedule:

  • Monday to Friday

    Company's website:

  • wellwoven.com

    Benefit Conditions:

  • Waiting period may apply

  • Only full-time employees Temporarily due to Covid-19
  • What Does a Staff Accountant Do?

    Staff Accountants work in the internal accounting department of a company to carry out consistent company procedures. Their role is to prepare and review financial information and organize it in a way that provides a clear picture of the company’s fiscal health. Staff Accountants can handle billing processes including accounts receivable and accounts payable. When processing financial documents, Staff Accountants may also look for ways to improve efficiency and recognize unnecessary expenses. They regularly update company records with details about income and itemized expenses to reflect the most accurate information and meet financial regulations.

    Staff Accountant Skills and Qualifications

    Staff Accountant skills and qualifications may include degrees and certifications, previous work experience, technical skills, soft skills and personality traits that are compatible with constantly working with numbers. 

    Skills and qualifications you might need as a Staff Acountant might include the following:

    • Bachelor’s degree in accounting or finance required

    • At least two years’ experience in accounting or a related field

    • Strong mathematical and analytical skills

    • Proficient in Microsoft Word and Excel

    • Excellent oral and written communication skills

    • Proven ability to handle multiple projects simultaneously

    • Ability to read and analyze financial reports

    • Strong understanding of US tax regulations

    Staff Accountant Salary Expectations

    The average Staff Accountant salary is $51,137 per year in the US, with a range between $21,000 and $94,000 per year. The starting salary for your open position will vary based on the experience and skills you require.

    Staff Accountant Education and Training Requirements

    Staff Accountants are required to have a bachelor’s degree in accounting, finance or another related field. If your accountant will be filing reports with the Securities and Exchange Commission (SEC), they are legally required to be a Certified Public Accountant (CPA). These licenses are issued by your state’s Board of Accountancy. Most states require 150 semester hours of college courses to become a CPA. 

    Staff Accountant Experience Requirements

    Your type of business and size of your accounting staff will determine what experience level you require of a Staff Accountant. If you have a large accounting team, you may be able to hire an entry-level candidate who can learn from your senior team members. An entry-level job description may require as little as one year of experience. If you are recruiting for an intermediate level Staff Accountant, you might require between two and five years of experience, depending on what they will be responsible for.

    Job Description Samples for Similar Positions

    This guide will get you started on your Staff Accountant job description. If you need more ideas, here are some related sample job descriptions:

    Frequently asked questions about Staff Accountants

     

    What is the difference between a Staff Accountant and an Accounting Clerk?

    Staff Accountants perform high-level accounting functions and financial tasks while Accounting Clerks serve a general support role that is mostly clerical and administrative. Accounting Clerks perform data entry and bookkeeping tasks to make it easier for Staff Accountants to track company accounts, confirm compliance and produce quarterly budget and expense reports. Accounting Clerks prepare and sort the data that Staff Accountants then analyze to produce recommendations for company strategy. Staff Accountants generally have more education and usually posses CPA status to confirm their familiarity with tax law and data integrity standards.

     

    What are the daily duties of a Staff Accountant?

    Staff Accountants generally work during standard business hours in an office environment, though they may work occasional overtime to meet reporting deadlines of complete audits of company records. Staff Accountants delegate tasks to Junior Accountants, Bookkeepers and Clerks to meet deadlines and improve department efficiency. They provide direct support for other accounting staff by closing accounts, balancing checkbooks, updating accounting entries and producing write-ups and projections based on past accounting reports. Throughout the day the Staff Accountant will make copies and sort them according to a logical organization structure to provide continuity in the company’s documentation.

     

    What are the characteristics of a good Staff Accountant?

    Good Staff Accountants have natural math skills and are able to calculate simple operations in their head, speeding up the process of auditing files, confirming the accuracy of account reports and adding up department receipts. They should also understand how more complex mathematical calculations can improve accounting processes. Another important quality of a good Staff Accountant is the ability to multitask and balance multiple projects at once without mixing up files or missing deadlines. Good Staff Accountants take industry regulations and compliance seriously, and are willing to double-check all of their work as a best practice for preventing errors.

     

    What should you look for on a Staff Accountant's resume?

    When assessing resumes for a Staff Accountant position, pay attention to the volume of files they are used to working with. Look for Staff Accountants that are prepared for the volume of work they will need to process at your company. Good Staff Accountant resumes should reference their previous experience auditing documents, explain the results of those audits and outline how they use that information to support their employer’s financial goals. Candidates who list specific information about their output and productivity indicate an anlaytical mindset that is ideal for a Staff Accountant role.

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