Staffing Coordinator Job Description: Top Duties and Qualifications

A Staffing Coordinator, or Scheduling Coordinator, supervises an organization’s personnel needs. Their duties include developing and implementing staffing solutions, adhering to company guidelines and maintaining industry regulations.

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Staffing Coordinator Duties and Responsibilities

Staffing Coordinators plan and oversee a company’s human resources operations. They develop and implement staffing solutions to comply with legal regulations and company procedures. Responsibilities include identifying staffing needs, creating work schedules and listing vacancies with recruitment agencies to fulfill employee requirements. 

Here are examples of Staffing Coordinator duties:

  • Identify company employee requirements and create a staffing strategy.
  • Assist the HR department with hiring, training and onboarding new employees.
  • Prepare work schedules and enforce compliance with company and industry labor requirements.
  • Create daily staffing reports, monitor employee performance and submit weekly reports to management.
  • Determine staffing shortfalls and report job vacancies and scheduling problems to human resources.
  • Confirm staff details and working hours to ensure accurate employee compensation.

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Staffing Coordinator Job Description Examples

What Does a Staffing Coordinator Do?

Staffing Coordinators typically work as part of the human resources team for businesses in most industries. These professionals work with other members of the human resources department to hire, train and orientate new staff. Other duties include creating work schedules, monitoring and documenting staff performance and preparing reports. Staffing Coordinators ensure that the personnel requirements for each work shift complies with internal and external regulations. They also help employees understand their duties and responsibilities and the company’s operating procedures and rules.

Staffing Coordinator Skills and Qualifications 

A successful Staffing Coordinator candidate will have various prerequisite skills and qualifications needed for duties. The position requires a bachelor’s degree in human resources, business administration or a related field. Candidates with industry-specific certifications may have better chances of employment. The ideal applicant will be experienced in the recruitment process and understand employment regulations. 

Here are examples of Staffing Coordinator qualifications:

  • B.S./B.A. in human resources, business administration or a related field
  • Three or more years’ experience in a Staffing Coordinator or HR role
  • Proven knowledge of developing and implementing human resource strategies including hiring, training and orientating new employees
  • In-depth knowledge of current legal regulations guiding the labor market
  • Impeccable interpersonal skills and communication skills
  • Excellent organizational and leadership abilities
  • Proficiency in spreadsheet software and word processing applications 

Staffing Coordinator Salary Expectations

A Staffing Coordinator earns an average salary of $14.94 per hour. Earnings can depend on the company, industry, location, qualifications and job responsibilities. 

Staffing Coordinator Education and Training Requirements

Staffing Coordinator applicants need at least a bachelor’s degree in human resources, business or relevant fields. Not all employers require work experience except for roles that involve general human resources activities. Candidates with relevant professional certifications or work experience have a better chance of employment. Applicants will be knowledgeable about regulatory compliance requirements of the industry. 

The employer often provides in-house training to teach new Staffing Coordinators internal employee programs and procedures. With enough experience and a higher degree or certificate, these professionals can move to senior human resources positions such as a HR Manager. The best candidates will have a deep knowledge of professional writing and excellent use of relevant computer programs and applications. They also need to be detail oriented, expert communicators and good decision makers. This helps them appraise candidates’ credentials objectively and mediate between different parties. 

Staffing Coordinator Experience Requirements 

Staffing Coordinators will have hands-on experience of the hiring process. They know how to write persuasive job listings, post job ads on recruitment sites and review candidates’ qualifications to shortlist the best fit for an interview. The ideal candidates know how to perform background checks, keep records, maintain confidentiality and enforce compliance with labor regulations. They can maintain warm relations with different people, have excellent listening skills and know how to gauge applicants’ responses during an interview. Staffing Coordinators will be comfortable with public speaking, the use of interactive media and other digital devices to facilitate employee training. 

Job Description Samples for Similar Positions

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Frequently asked questions about Staffing Coordinators

 

What makes a good Staffing Coordinator?

Staffing Coordinators must have a certain set of training and skills to perform their jobs well. Excellent Staffing Coordinators tend to share a number of characteristics that help them excel in their positions: 

  • Organization: Staffing Coordinators must ensure they’re adhering to company and regulatory hiring standards, so organizational skills are vital for good Staffing Coordinators. 
  • Communication: Great Staffing Coordinators are exceptional communicators. They’re able to explain how to best manage staffing needs to company leadership, company employees and prospective candidates. 
  • Relationship building: Some Staffing Coordinators work directly with potential employees during the recruiting and hiring process. Positive relationship-building skills are a boon for Staffing Coordinators.
  • Problem-solving: One of the key duties of Staffing Coordinators is solving staffing problems by hiring the best candidates for the role or re-imagining staff teams to meet the needs of the company.

 

What is the difference between a Staffing Coordinator and a Human Resources Representative?

Though Staffing Coordinators and Human Resources Representatives work in the same department, human resources, these two roles usually perform different functions for the company. A Staffing Coordinator’s primary goal is to ensure the company has the right people in the right positions. Human Resources Representatives handle a wider range of tasks, including maintaining personnel records, overseeing the administration of benefits like health insurance and paid time off and providing important information and updates to company employees as needed. 

 

What are the daily duties of a Staffing Coordinator?

Staffing Coordinators often perform similar duties regardless of the industry in which they work. A typical day for a Staffing Coordinator might begin with a review of the day’s staffing calendar to ensure there are the right number of employees scheduled for each shift and fill any absences as needed. Later in the day, the Staffing Coordinator might review applications for open positions and meet with potential candidates for job interviews. 

 

What should you look for in a Staffing Coordinator's resume?

Staffing Coordinators, in addition to having certain skills, should have specific work experience and accomplishments listed on their resume to help Hiring Managers determine whether the candidate is a potential fit for the open job. Look for these elements in Staffing Coordinator resumes:

  • Staffing experience: Ideally, Staffing Coordinator candidates will have experience in some or all of the recruiting and hiring process, as one of their primary job duties will be overseeing that process. 
  • Data analysis: Strong Staffing Coordinator candidates should have the ability to analyze data to adequately staff the organization. 
  • Quantification: Look for resumes that have quantification to help you quickly see how exactly the candidate provided value to past organizations. 
  • Leadership: Staffing Coordinators are in a leadership role in that they make staffing and hiring decisions on behalf of the company. Some experience leading others is useful. 

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