What is ATS Sync for Workday?

ATS Sync for Workday seamlessly transfers job and candidate data between Workday and Indeed to make hiring faster and easier. This is offered at no additional cost by Indeed.

Installation is easy on Indeed’s Integrations Hub, a one-stop solution to discover, activate and manage integrations between Indeed and ATS platforms, like Workday. We have a guided installation experience on Indeed and your Indeed rep can help you get set up quickly.

Find out how pest control company Rentokil integrated its Workday ATS with Indeed’s ATS Sync to get a 233% increase in application volume and a 14.3% rise in hires from Indeed.

How does Indeed’s ATS Sync for Workday integration work?

After activating the Workday Indeed integration, here’s how it works:

Jobs posted on Indeed: When you post a job directly on Indeed, you’ll link it to a Workday job requisition. All your Indeed candidates will be transferred to Workday automatically.

Jobs posted on Workday: Workday jobs are surfaced on Indeed, candidates can easily apply and all your Indeed candidates are synced to Workday automatically.

Candidates you find through Smart Sourcing: Automatically sync candidates from Smart Sourcing to your ATS.*
*Smart Sourcing professional feature

The following data will sync regularly:

From Workday to Indeed:

• ATS job postings
• Screener questions
• EEO (Equal Employment Opportunity) questions
• Disposition data

From Indeed to Workday:

• Candidate data, including name, email and resume
• Candidate application
• Screener question answers
• EEO (Equal Employment Opportunity) responses

Note: Screening and EEO questions are not included in our default job and application data. When supported, this overview will list screening and EEO questions separately.

Benefits of the Workday Indeed integration

Besides being completely free, here are some of the benefits of using Workday and Indeed together:

• Optimize your job application experience: Our simplified application process reduces candidate drop-off, helping you get up to 5X more completed applications^[1] synced to your ATS. The application experience is also mobile-friendly, which allows job seekers to easily apply from any device. According to Indeed data, employers who accept mobile applications receive up to 6X as many applicants.^[2]
• Screen candidates more efficiently: Workday screener questions and responses help get complete applications into your ATS, which can help you pinpoint the right hire faster. In fact, jobs with screener questions are 50% more likely to result in a hire.^[3]
• Stand out to job seekers: When you connect Workday with Indeed, you’ll get access to the Employer Response Badge for jobs posted on Workday. This is an icon highlighting you as an employer that is highly responsive to candidate applications.
• Save valuable time: Job posts are always synced and updated automatically from Workday, reducing the need for manual data entry and streamlining your hiring workflows.
• Get better candidate matches: When you automatically share Workday hiring statuses with Indeed, you can get better candidate matches since Indeed can show your job to the right job seekers.
• Help ensure compliance with EEO requirements: Indeed’s EEO questions and responses can help you stay compliant with the Equal Employment Opportunity Commission’s legal requirements.

How to activate Indeed’s Workday integration

Ready to get synced? To activate Indeed’s Workday integration, you must be an Indeed Employer account administrator. You’ll also need to work with a Workday administrator with the correct permissions. If you’re an Indeed account administrator, get started from our detailed Workday Installation Guide.

If you’re not an account admin on Indeed, you’ll have view-only access to Indeed’s Integrations Hub. However, you can quickly and easily send an integration request to your account admin.

Here are the steps to request installation:

1. Sign up or log in to your Indeed account.

2. Go to the Integrations Hub in your Employer Dashboard (click the Account dropdown in the upper right-hand corner and choose Integrations).

3. In the search bar, type “Workday” and click on the Workday tile.

4. Click Request integration.

5. This will populate an email template you can customize and send to your account admin. Once you’ve entered their email and a short message, click Send request. If you’d like help explaining the benefits of the Workday integration, you can include your Indeed rep in the conversation with your account admin.

Indeed Workday integration FAQs

What locations is the Indeed Workday integration available in?

ATS Sync for Workday is available to employers globally, with the exception of Japan and roles using RTL (Right-to-Left) language settings.

What applicant information is transferred to Workday?

Indeed will transfer the data submitted by the applicant, including any saved resume, with the exception of the applicant’s real email address and screener question answers. An Indeed-generated masked email address will populate the email field in the ATS, and that generated email can be used to contact the applicant. Any screener questions set up on Indeed or in the ATS will not be populated via this functionality.

Is every action that I take on Indeed synced with my Workday ATS?

Today, only the initial application information is transferred to the ATS. If you update a candidate in Indeed, those updates will not be reflected in your ATS.

Which applications are transferred to Workday?

All applications that are received after the job link is established will be transferred to your ATS. If you have prior applicants to your Indeed job that you’d like to move to your ATS, you can do so by navigating to the candidate management page that hosts those candidates. From there, select the checkboxes to the left of the candidate names and click the “Export to” button that appears. There is also an Export historical candidates option when linking the job.

Why are my ATS credentials not working to set up the Workday Indeed integration?

If you input your ATS credentials in our setup process, it’s possible that your account doesn’t have the correct permissions with your ATS. Please consult your HR admin to set up the integration. You may also need to contact your Workday rep and obtain one-off credentials to set up an integration. Feel free to reach out to your Indeed CS rep if you’re sure you have the correct permissions but still cannot set up the integration.

How do I link new jobs that I add on Indeed?

Once you’ve created a job, you can link it by clicking the linked rings icon in either the jobs or candidates page. You can also select a set of jobs using the checkboxes to the left of each job and click the link to ATS button.

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