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2024 5K Coordinator, temporary through June 2024

Girls on the Run Vermont
Williston, VT
$22 - $24 an hour - Temporary, Part-time, Full-time

Location

Williston, VT

Benefits
Pulled from the full job description

  • Health insurance
  • Mileage reimbursement

Full job description

Girls on the Run Vermont - 2024 5K Coordinator, temporary through June 2024 (medical leave coverage)

Title of Position: 5K Coordinator
Reports to: 5K & Event Director, Executive Director
Location:Williston, VT
Hours: 10-20 hours per week from January - February; 30-40+ hours per week from March through June, 2024

● Attendance at GOTR 2024 5K events on Saturday, June 1st (in Essex Junction) and
Saturday, June 8th (in Manchester) is mandatory

Girls on the Run Vermont is currently seeking a temporary 5K Coordinator through June 2024 to fill a medical leave vacancy.

Please send a resume and cover letter addressed to Malachi Garff, 5K & Event Director at malachi@girlsontherunvermont.org. No resumes will be considered without a cover letter.

Girls on the Run Vermont (GOTRVT) is a non-profit (501c3), community-based organization.
GOTRVT’s mission is to inspire girls to be joyful, healthy and confident; using a fun, experience-based curriculum that creatively integrates running. Our statewide volunteer coaches mentor approximately 1,800-2,000 young girls (grades 3 through 8) in a 10 week after-school program each spring that combines training for a 5K run/walk event with self-esteem enhancing, uplifting lessons. GOTRVT sessions integrate specific life-skills training such as healthy decision-making, positive self-talk, contributing to the community, leadership, teamwork and recognizing inherent limitless potential to make a difference in our world, starting with a positive image of self.

General Position Summary:

Girls on the Run Vermont is seeking a temporary 5K Coordinator (5KC) to join our team. This position reports to and works closely with the Executive Director and will make key contributions to the council’s strategic growth as it relates to the success of our celebratory 5K events in June
2024.

The 5K Coordinator (5KC) will be the lead in the planning and execution of GOTR’s spring 2024
5K events. The 5KC position will involve collaboration across all departments of the organization

to ensure 5K objectives are met including those related to event logistics, programming, development, sponsorships and administrative tasks. The 5KC will be expected to work independently on the majority of pre-event preparation and will work collaboratively with all organization staff in order to execute successful, safe events.

Must be dynamic, spirited, and passionate with experience in event planning and logistics. A passion for youth development and wellness is a plus. A strong self-starter with excellent communication skills to work with internal team members, volunteers, vendors, and other stakeholders as necessary throughout the 5K planning and execution process.

This position will be temporary and involve working alongside the current 5K & Event Director from January through March when at which time the 5KC will take over full time through June to cover a medical leave of absence.

Key Areas of Responsibility:

Planning and Collaboration

● Plan, manage and oversee all aspects of the GOTRVT 5K spring events
● Serve as lead for staff, vendors and volunteers in the coordination and implementation of two statewide 5Ks including: operations, logistics, security/safety, registration, route logistics, wave starts, Emcee, guest speakers, sound communications, venue and course maps, event volunteer recruitment and 5K committee management, plus other aspects as needed

● Inventory and order 5K event supplies through in-house and vendor contracts (t-shirts, medals, bibs, banners vendors, barricades, stakes, water delivery, etc.)

● Collaborate with community partners, in-kind sponsors, and vendors, with support from
Development Director

● Activate 5K sponsor benefits in both digital and physical materials with support from
Development Director

● Serve as staff lead on official GOTRVT merchandise available for purchase at 5K events
● Organize and maintain calendar of tasks to be completed ahead of 5Ks with support from Program department, ED and Development Director
● Meet regularly with 5K committee members to share progress and create day-of event plan
● Maintain a comprehensive 5K budget with support from ED
● Manage general email account for event related inquiries and in particular, volunteer-related communications
● Manage 5K and volunteer registration database
● Maintain inventory and collate items needed for GOTR 5K events
● Assist with 5K volunteer coordination, outreach, and day-of management

● Maintain comprehensive and detailed day-of event guides to be distributed internally to all involved ahead of the 5K

Communication

● Work with GOTRVT staff to ensure effective 5K-related communication occurs with coaches, liaisons, families/guardians and stakeholders

● Organize and manage all 5K-related social media and outreach efforts through GOTRVT social media channels and email in collaboration with Program staff

● Circulate post-5K event satisfaction surveys for participants and volunteers
● Update website with 5K event details (including uploading detailed Event Guides prior to event)
● Work with Program staff during planning to meet 5K needs for operational and programmatic success at events
● Ensure that staff and volunteers are adequately prepared for 5K events
● Implement a thorough 5K safety and communications plan with 5K Committee and local safety personnel in Essex & Manchester
● Collaborate with staff and provide overall support as needed

5K Administration

● Manage expansive 5K database of regional volunteers connecting them to specific roles at events

● Manage database of 5K Community runners & Running Buddies and ensure compliance and payment

● Assist with post-event gratitude efforts
● Other tasks as outlined by Executive Director

Qualifications:
● Spirited individual with passion for the Girls on the Run mission
● Strong organizational skills a must; Mastery of schedule and timeline management required
● Excellent verbal and written communications skills
● Process-oriented, yet flexible and capable of creating new processes as needed
● Ability to effectively collaborate with others and work independently
● Proficient with Microsoft Office and database management, overall comfort with technology
● Reliable and consistent transportation for office and statewide travel as needed

Work Experience

● Associate or Bachelor’s Degree
● 3+ years event planning experience
● Strong verbal and written communication skills

● Ability to efficiently navigate and utilize non-profit organizational software (Pinwheel)
● Experience with youth development, physical activity programs, and/or diverse populations is preferred
● Strong organizational and interpersonal communications skills
● Ability to work independently and navigate obstacles as they arise
● Ability to stand for long periods and lift 30lbs helpful but not required

Working Conditions:
· In-person office setting during regular business hours with some remote work flexibility
· Active work environment i.e. lifting and carrying 35+ pound boxes and bins, packing & organizing equipment
· Evening & weekend work expected for 5K events and committee meetings
· Mileage reimbursement

GOTRVT is dedicated to ensuring that our staff and volunteers reflect the diverse and vibrant communities we work within. If this position feels like a good fit for you but you don’t meet all qualifications, please still apply.

Compensation: $22-24/hr based on experience

This is an all-hands-on-deck, small statewide nonprofit organization that requires staff to be flexible and willing to assist beyond their primary functions at times to advance our mission and enhance the program experience for participants and volunteers.

Job Types: Full-time, Part-time, Temporary

Pay: $22.00 - $24.00 per hour

Expected hours: 10 – 40 per week

Schedule:

  • 8 hour shift
  • Monday to Friday

Work Location: In person