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Accounting & Office Manager

ProKids in Cincinnati, OH 45202
Hybrid work
From $50,000 a year - Full-time


ProKids in Cincinnati, OH 45202

Pulled from the full job description

  • 403(b)
  • AD&D insurance
  • Cell phone reimbursement
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Free parking

Full job description


ProKids is a nonprofit agency that provides outstanding volunteer advocacy for abused and neglected children in Hamilton County, who through no fault of their own, are in the child protection system. We recruit, train, and support CASA Volunteers to provide a powerful voice to these children.

Children assigned to a CASA Volunteer are successful. A national study shows that children with CASA volunteers spend less time in long-term foster care and move less often. At ProKids, our Outcome Measures demonstrate the effectiveness of CASA Volunteers.


The Accounting & Office Manager provides accounting, payroll, operations, office management, and information technology support to ensure optimal performance of the agency to maximize positive outcomes for the children served by ProKids.

This role will present opportunities to grow professionally and, for the right candidate, to assume additional organizational leadership over time.


This position is full-time and will be hybrid with a minimum of 3 days required to be in the office. ProKids office hours are Monday through Friday 8:30 am to 4:30 pm.


· Health Insurance - ProKids pays up to $500 per month, balance of premium paid pre-tax by employee, or if employee's health insurance is provided through another source, up to $500 reimbursement per month is provided.

· Group Dental and Vision is available and if elected, paid for by employee

· Cell phone reimbursement of $50 per month

· Life and ADD Insurance Policy

· Long Term Disability Insurance

· 403(b) plan

· Employee Assistance Program

· Ongoing Training & Development Opportunities

· 35-hour work week

· Free parking in downtown Cincinnati

· Three weeks of vacation - annual accrual (accrual begins first day)

· Three weeks of sick time - annual accrual (accrual begins first day)

· Paid Holidays following the Hamilton County Juvenile Court Schedule

· Mileage reimbursement


Starting at $50,000 annually based on a 35-hour work week.


Accounting Responsibilities

1. Manages all disbursements, ensuring accurate, timely and efficient processing of grants and accounts payable, cash management, employee expenses and corporate credit card expenses.

2. Manages all components of accounts receivable activities including accurately recording donations, pledges, and grants.

3. In conjunction with the Human Resources Manager, oversees payroll administration.

4. Maintains contract files, W9s and prepares 1099’s annually.

5. Assists Business Operations Director with the preparation of financial reports; ensuring that the reported results comply with generally accepted accounting principles.

6. In conjunction with the Business Operations Director, prepares schedules and documents to support annual audit.

7. In conjunction with the Business Operations Director, maintains internal controls to ensure the accuracy and integrity of financial records and reports.

8. In conjunction with the Business Operations Director, ensures compliance with local, state, and federal government requirements as well as other funding entities and accreditation organizations.

9. Assists Business Operations Director with agency Outcome Measures development and reporting.

10. Maintains knowledge of trends, developments, and best practices in the accounting profession; applies this knowledge to recommend and implement process and policy changes.

11. Performs other related duties as necessary or assigned.

Operations and Information Technology Responsibilities

1. Manages all aspects of operations including building maintenance and upkeep, security, IT, and AV systems upkeep and overseeing all equipment and supply needs and purchases.

2. Develops and implements routine maintenance schedules and standards and ensures compliance with these standards.

3. Develops and maintains relationships with outside contractors, including but not limited to, security system, IT, and AV providers, cleaning company, electrician, plumber, and HVAC provider.

4. Collaborates regularly with the Business Operations Director to identify repair and maintenance needs.

5. In conjunction with the Business Operations Director, develops and communicates all aspects of the operations budget.

6. Maintains computer and IT equipment inventory. Purchases, maintains, and updates hardware and software as needed, within budget guidelines.

7. Provides and/or obtains technical support as needed.

8. Establishes, communicates, and implements operations-related policies, practices, standards, and security measures to ensure effective and consistent support and execution.

9. Maintains knowledge of emerging technologies and trends in operations management.

10. Performs other related duties as necessary or assigned.


1. Assists with the setting and evaluation of all agency goals and objectives with primary focus on the Operational Team impact of each goal or objective.

2. Acquires and maintains a working knowledge of other team’s programs and practices to encourage good communication and collaboration.

3. Benchmarks with other CASA programs and organizations for best and leading practices.

4. Ensures the effective representation of ProKids to external organizations and individuals.

5. Communicates the need for volunteers and provides assistance in designing and implementing volunteer training. Supervises, manages, supports, evaluates, and communicates on-going status of volunteers.

6. Performs duties in accordance with ProKids objectives, values and in compliance with relevant standards and agency commitments.

7. Attends all staff meetings and establishes good teamwork with co-workers.

8. Ensures common office spaces are ready for the next person, maintained, and stocked with essential supplies. Notifies Business Operations of maintenance and supply needs.

9. Ensures commitment to and the practice of diversity, equity, and inclusion principles embraced by ProKids.

10. Other duties as assigned by supervisor.


· Bachelor’s Degree in accounting or related field.

· Minimum of 3 years accounting experience (nonprofit accounting experience preferred).

· Be able to manage sensitive and confidential information with discretion.

· Good communication and time management skills, organized, efficient and able to multi-task.

· Have strong attention to detail, accuracy, and follow-up skills.

· Have advanced computer skills in MS Office and accounting software.

· Be able to work collaboratively.

· Familiarity with child and family welfare issues and non-profits is preferred but not required.


· Keyboarding

· Ability to sit and stand for long periods of time

· Ability to lift, carry, push or pull up to 40 pounds

· Ability to reach overhead or below shoulders

ProKids is proud to be an Equal Opportunity Employer that values and treasures Diversity, Equity, and Inclusion. We are committed to creating an environment of dignity and respect for all our employees and families served.

Job Type: Full-time

Pay: From $50,000.00 per year


  • Monday to Friday


  • accounting: 3 years (Required)

Work Location: Hybrid remote in Cincinnati, OH 45202