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Accounting & Payroll Specialist

New Directions Housing Corporation
3.2 out of 5
1617 Maple St, Louisville, KY 40210
$55,000 - $65,000 a year - Full-time

Location

1617 Maple St, Louisville, KY 40210

Benefits
Pulled from the full job description

  • 401(k)
  • 401(k) 3% Match
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Health insurance
  • Life insurance

Full job description

Overview

New Directions Housing Corporation is a 501(c)(3) not-for-profit corporation, has been serving Louisville and Southern Indiana for over 50 years. We are a community development corporation that focused on providing affordable housing and tailored social services to families of low income, seniors and the disabled. In short, we are Caring Neighbors Building Community.

Position Summary:

New Directions is currently seeking an Accounting & Payroll Specialist to work, under the supervision of the Director of Corporate Accounting and limited supervision of the Director of Finance & Budgeting. The Accounting & Payroll Specialist is responsible for various aspects of the Organizations Cash Management/Treasury function and Grant accounting practices and procedures. Additionally, this position provides review, accounting, and processing, as needed, for the Organizations Bi-Weekly payroll. Other essential responsibilities may be taught to the Accounting & Payroll Specialist by NDHC Finance Department staff as needed, such as assisting with monthly financial reporting.

Schedule: Full Time Monday – Friday, 8:00am – 4:30pm

FLSA Status: Salary - Exempt

Salary Range: $55,000 - $65,000 annually

Essential Responsibilities:

General Ledger Accounting

  • Creates Financial Statements include Income Statements, Budget Comparisons, Month to Month Income Statement Comparisons, and Balance Sheets
  • Maintains/issues initial financial statements monthly for the properties and departments, analyzes them, and presents the financials and findings to the Senior Accountant for review
  • Makes or assists with journal entries in Yardi (the Accounting System) resulting from the financial reviews
  • Helps maintain written monthly analysis of the general ledgers on the properties and departments
  • Assists with audits
  • Reconciliations of bank accounts for the agency and managed properties utilizing Yardi (accounting software)
  • Makes journal entries related to the bank statement reconciliations in Yardi
  • Makes agency & affiliate bank deposits (scanning to the banks or physically delivering to the banks)
  • Records AP ACH payments in Yardi
  • Maintains Sub-Activity Spreadsheets such as the Water Bill Analysis and the Vacancy Analysis MS Excel spreadsheets
  • Makes monthly Vacancy journal entries in Yardi
  • Assists the Director of Corporate Accounting with the updating of Depreciation schedules for the agency and its affiliates and making related journal entries in Yardi
  • Assists the Director of Corporate Accounting with the updating and maintaining of Prepaid Insurance and Prepaid Expense schedules and making related journal entries in Yardi
  • Assists with the Monthly account reconciliations and roll-forwards.
  • Maintains written Standard Operating Procedures on all above duties
  • Performs other related duties including errands and special projects as assigned

Payroll

  • Works with Human Resources to review changes for employee profiles and timesheets.
  • Performs payroll processing and review, with assistance payroll team, including the Director of Corporate Accounting and HR Director.
  • Leads payroll processing and review, with assistance from Human Resources.
  • Creates journal entries in accounting system for payroll billing, invoicing, and accruals.

Essential Qualifications, Experience & Skills:

  • Preferred: Bachelor’s Degree in Accounting, Business Management or Finance. Will accept some college education in Finance, Bookkeeping or a related field; Also, a combination of education, training and experience that results in demonstrated competency to perform the work may be substituted.
  • 2+ years of experience in general ledger accounting, treasury management accounting or payroll accounting preferred.
  • Must be proficient in basic accounting principles, especially around those dealing with payroll and grant accounting.
  • Demonstrated computer proficiency; MS Office (Especially in Excel), Payroll, Accounting Systems and Apple Systems
  • Excellent oral and written communication; good interpersonal skills
  • Ability to organize and manage multiple priorities
  • Ability to assist agency’s staff with questions and requests for information
  • Ability to learn new responsibilities quickly through NDHC training, self-education, and inquiry
  • Maintain the confidentiality of any information s/he encounters
  • Team player with commitment to the agency’s values
  • Must be fluent in English – speech and writing
  • Must have their own vehicle and will be required to use it in this position; Mileage is reimbursed at the Federal Rate
  • Must have good attendance and punctuality
  • Must pay attention to detail and accuracy

Valued but Nonessential Skills & Experience:

  • Self-starter
  • Eager to learn new things
  • Pays attention to detail and accuracy

Reporting To This Position: None

Physical Demands, Work Environment, Machines, Tools & Equipment: The characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Demands: While performing duties of job, employee is required sit for long periods of time; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Work is performed primarily on the computer, but may include some physical documentation that needs to be inspected and reviewed for accuracy. Employee must be able to see and use a computer screen for the majority of their work.
  • Work Environment: This work is performed primarily in an office setting. Position requires some driving in local area and may require the incumbent to drive in inclement weather.
  • Machines, Tools & Equipment: Computer and various applications (MAC Computer, Outlook, MS Word, MS Excel, and Yardi), printer, copier, scanner, fax machine, telephone, automobiles, cell phone, calculator, shredder, bank deposit scanners.

Additional Information

In addition to a sense of purpose and pride in their work, eligible employees enjoy paid holidays, paid leave, paid Life, Short and Long-Term Disability Insurance, 401k Retirement Planning and 3% employer match, as well as access to NDHC's Section 125 Health Plan which includes Medical, Dental and Supplemental Insurance. All offered benefits and the waiting periods are described in depth in our Employee Benefits Guide.

To apply, interested applicants may apply online by mailing, faxing or emailing a cover letter and resume to:

ATTN: Human Resources Fax: (502) 371-3008
New Directions Housing Corp. Email: HR@ndhc.org
1617 Maple Street
Louisville, KY 40210

Submissions that include cover letters will be reviewed more favorably.

No phone calls please.

New Directions Housing Corporation is an Equal Opportunity Employer. NDHC's employment practices consist of recruiting and hiring qualified employees without discrimination with regard to age, color, disability, familial status, gender, gender identification, marital status, national origin, race, religion, sexual orientation, genetic identifying information, or veteran status. It is our policy that equal employment opportunity be provided with respect to hiring, compensation, promotion, benefits and all other privileges and conditions of employment.

New Directions Housing Corporation reserves the right to revise this Job Posting as it deems necessary. Revised 11/2023

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Physical setting:

  • Office

Schedule:

  • 8 hour shift
  • Monday to Friday

Education:

  • Bachelor's (Preferred)

Experience:

  • Accounting: 2 years (Preferred)

License/Certification:

  • CPA (Preferred)

Work Location: In person