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Accounting Staff Assistant (Work Orders)

Ponderosa Telephone
47034 Road 201, O'Neals, CA 93645
$15.75 - $27.83 an hour - Full-time

Location

47034 Road 201, O'Neals, CA 93645

Benefits
Pulled from the full job description

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account

Full job description

POSITION SUMMARY

The Staff Assistant-Work Orders is accountable for the accurate recording and tracking of all charges pertaining to work orders, construction, inventory, continuing property records (CPRs), and construction related expenses consistent with the guidelines set forth in the FCC's Part 32, and the requirements associated with RUS borrowers and the iVUE ABS (ABS) Work Order and Asset Management systems. This includes the reconciliation of multiple GL accounts, validation of all monthly charges in the ABS work order system, preparing work orders for closing, posting assets to the manual CPRs & Asset Management system, preparing depreciation entries, and report preparation.

PRINCIPAL ACCOUNTABILITIES

DAILY

  • Review the Engineering work order information and supporting documentation in the ABS work order and shared drive
  • Maintain and update individual work order files, departmental reports, and related materials and insure proper support material is maintained for use in CPRs, annual cost study, and RUS borrower closeout documents
  • Assist in the coding and inputting of invoices with work order activity and determine and track retention amounts, as needed
  • Validate, or adjust, if necessary, monthly labor and material charged to work orders
  • Prepare work orders for closing as closeout documents are received from the Engineering Department, verifying all costs have been recorded consistent with work order estimates, construction contracts, and RUS closeout documents
  • Understands and accepts the necessity for reporting to work, on time, and is ready and able to perform the duties and responsibilities of the position on a daily basis
  • Proactive involvement in the Company’s Safety Program, including compliance with all rules and regulations, and for continuously practicing safety while performing their duties

PERIODIC

  • Prepare accurate and timely monthly reconciliation of GL accounts
  • Calculate and record work order AFUDC journal entries as required.
  • Prepare adjusting journal entries to correct charges to work orders, as necessary
  • Close individual work orders received from the Engineering Department on a monthly basis
  • Maintain and update the work order files and ABS work order system, through active communication with the Engineering Department
  • Prepare and record retirement and depreciation monthly journal entries
  • Monthly preparation, distribution and filing of Plant related reports and records
  • Assist the Accounting Administrator with annual reports related to the plant accounting functions (e.g., Form M, SBE reports)
  • Maintain accurate (CPRs) in iVUE Asset Management system, updating assets monthly
  • In cooperation with the Controller and Accounting Administrator, assist with the preparation of the information necessary to produce the annual cost studies in a timely manner
  • Provide assistance with special projects, annual regulatory reports, and audits as necessary
  • List of principal accountabilities is not exhaustive and may be supplemented as necessary

QUALIFICATIONS

EDUCATIONAL REQUIREMENTS

  • High school diploma or equivalent
  • 2 year college or vocational degree in Accounting or related field desirable

TECHNICAL REQUIREMENTS

  • Conceptual understanding of FCC’s Part 32, Job Costing, Inventories, AP/AR, General Ledger, and General Bookkeeping
  • Accounting system exposure – iVue ABS software platform desirable
  • Personal computer literate with an emphasis on Microsoft application software
  • Possesses and maintains a valid and unrestricted class “C” driver’s license, with driving records that provides insurability under the Company’s vehicle insurance carrier and within the guidelines of the Company

WORK EXPERIENCE

  • 3 years general bookkeeping, or similar position, where duties correspond with the essential and periodic functions of this position

Job Type: Full-time

Pay: $15.75 - $27.83 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Tuition reimbursement
  • Vision insurance

Physical setting:

  • Office

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • O Neals, CA 93645: Reliably commute or planning to relocate before starting work (Required)

Education:

  • High school or equivalent (Preferred)

Experience:

  • Accounting: 3 years (Required)

License/Certification:

  • Driver's License (Required)

Work Location: In person