Accounts Payable Specialist (Construction)

Accounts Payable Specialist- JE Richards Inc. a Phalcon Company

Richards is one of the largest and most respected electrical contractors in the Mid-Atlantic. From mission-critical data centers to hospitals and government facilities, we power some of the region’s most complex projects. Our team is committed to accuracy, efficiency, and excellence in everything we do—including how we manage vendor partnerships and financial operations.

We’re seeking a detail-oriented Accounts Payable Associate to join our Lanham, MD office. This role is essential to keeping our projects on track by ensuring accurate invoice processing, timely vendor payments, and seamless coordination with project teams.

To learn more visit www.phalconusa.com.

What You’ll Do

• Accurately process incoming invoices for assigned vendors.
• Code invoices to the correct jobs, work orders, or general ledger accounts.
• Upload, code, and route invoices through Viewpoint Vista and Remarcable .
• Match invoices to purchase orders and resolve discrepancies with Purchasing and Project Managers.
• Reconcile vendor statements against Vista/ Remarcable reports.
• Support weekly payment runs, including preparing reports and processing vendor checks.
• Communicate directly with vendors and internal partners to resolve issues and keep accounts current.
• Participate in accounting team meetings to discuss project and vendor updates.

What We’re Looking For

• 2+ years of accounts payable or related accounting experience; construction industry experience a plus.
• Strong organizational skills and high attention to detail.
• Proficiency with Microsoft Office (Excel required).
• Experience with Vista or other ERP systems; Remarcable experience preferred.
• Knowledge of construction job costing is a plus.
• Strong communication skills and the ability to collaborate with vendors, project staff, and accounting teammates.
• Calm, professional demeanor with the ability to manage multiple tasks in a fast-paced environment.
• High school diploma or equivalent

Other Appreciated Skills and Experience

• A solid understanding of construction industry project job cost accounting, including applying invoices to purchase orders and subcontractor agreement commitments.
• Process automation including vendor invoices import and EFT/wire payments
• Connect cross-functionally and develop effective internal and external working relationships with members of Procurement
• Construction and industry ERP system, specifically Vista/Viewpoint experience highly desirable

What We Offer

• Competitive pay with opportunities for growth.
• Comprehensive benefits package: medical, dental, vision, life, and disability insurance.
• 401(k) with company match and profit-sharing.
• Generous PTO starting at 24 days annually.
• A collaborative and supportive work environment.
• Career advancement opportunities within one of the Mid-Atlantic’s top electrical contractors.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Have you worked in a high-volume Accounts Payable environment where you were responsible for processing large volumes of invoices and payments?
• This position requires managing multiple priorities, deadlines, and interruptions throughout the day. Please provide an example of how you stay organized and manage your workload.

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 2 years (Required)
• job costing: 2 years (Preferred)
• Accounts payable: 2 years (Required)

Ability to Commute:

• Lanham, MD 20706 (Required)

Work Location: In person