Accounts Receivable Specialist

Welcome to Good Carbon Co., where we're not just reimagining the future; we're actively building it, one sustainable project at a time. Rooted in our commitment to both our clients and the communities we serve, we're pioneers in the transformation of real estate into eco-friendly havens. From acquiring properties to crafting them into super energy-efficient residences for our tenants, we're driven by a relentless passion for innovation and problem-solving.

At Good Carbon Co., we're not just a company; we're a movement of forward-thinkers, visionaries, and solution architects, all united in our mission to decarbonize the built environment. If you're ready to make a meaningful impact and shape the future of sustainable real estate, we invite you to join us at Good Carbon Co.

The Property Accounts Receivable Specialist plays a crucial role in ensuring accurate, timely, and efficient management of property-related financial transactions. This position covers a wide range of responsibilities, including recording the receipt of rental/lease payments, managing bank deposits, reconciling accounts, and invoicing for property upkeep and labor allocation. Leading by example, you will embody the core values of being humble, hungry, and smart, fostering a positive company culture and contributing to a collaborative and supportive work environment.

Key Responsibilities:

Receipt of Rental Payments:

• Process and record payments from tenants and residents.
• Accurately allocate payments to property accounts, invoices, and ledgers.
• Address inquiries and discrepancies related to payments promptly and effectively.

Bank Deposits:

• Prepare and submit accurate bank deposits for all received payments.
• Ensure deposit records match bank statements and maintain proper documentation.
• Use check readers or manually record checks and ensure timely bank deposits.

Bank Reconciliations:

• Regularly reconcile bank statements with internal records to identify variances.
• Investigate discrepancies, collaborating with departments and financial institutions.
• Report any reconciling items older than 60 days to the Property Accountant.

Monthly Invoicing of Fees:

• Collaborate with management to prepare and issue invoices for property upkeep fees, including landscaping and housekeeping.
• Ensure accurate invoicing details and promptly distribute them to tenants.
• Maintain accurate records of prepaids (e.g., property taxes and insurance) and set up recurring journal entries for prepaid items.

Labor Allocation Invoicing:

• Work with management to prepare labor allocation invoices.
• Accurately allocate labor costs to specific properties and projects, ensuring compliance with guidelines.

Collections and Follow-Up:

• Monitor accounts receivable aging and initiate collection efforts as necessary.
• Communicate with clients regarding overdue payments and send reminders.
• Address outstanding balances and work with management to resolve delinquent accounts.

Account Reconciliation:

• Perform account reconciliations to ensure accuracy of receivables.
• Collaborate with the Property Accountant to resolve discrepancies promptly.

Reporting and Documentation:

• Generate timely reports detailing receivables status, aging, and collections.
• Maintain organized documentation of invoices, payments, and collection efforts, ensuring audit readiness.

Collaboration and Communication:

• Work closely with the Property Accountant and management teams for accurate financial data and invoicing.
• Provide responsive and professional support to internal and external inquiries.

Security Deposits:

• Process and track security deposits for tenants and ensure adherence to deposit guidelines.
• Facilitate the return of deposits upon lease termination, ensuring accurate deductions for damages or outstanding charges.

Rental Assistance Payment Processing:

• Assist tenants with rental assistance programs by verifying applications and maintaining records.
• Coordinate with agencies to ensure timely and accurate payment processing.

Qualifications and Skills:

• Bachlors degree in business, accounting or similar
• Proven experience in accounts receivable, preferably within property management.
• Strong organizational and problem-solving skills.
• High attention to detail with the ability to handle sensitive financial data.
• Excellent communication and customer service skills.
• Proficiency in accounting software and Microsoft Office Suite. Yardi a PLUS!
• Ability to collaborate effectively across teams and departments.

Skills:

• Proficiency in accounting software (e.g., QuickBooks, Yardi) and Microsoft Office Suite, particularly Excel.
• Strong analytical and problem-solving skills to resolve discrepancies and manage financial data.
• Attention to detail and high accuracy in processing financial transactions.
• Excellent communication skills for interacting with tenants, management, and external agencies.
• Ability to work independently and collaboratively in a team environment.
• Time management skills to handle multiple tasks and meet deadlines effectively.

If you are detail-oriented, possess strong organizational skills, and have a background in accounts receivable functions, we encourage you to apply for this position.

Why Join Good Carbon Co:

At Good Carbon Co., our focus is on building a better future for our clients, our communities, and our planet. We combine creative capital and smart energy systems with old real estate under a balanced approach to energy efficiency. This approach prioritizes the reduction of a building’s energy usage, the offset of any residual energy demand with clean energy production and the implementation of intelligent energy management. The result is a portfolio of sustainable living spaces ready for a cleaner tomorrow.

If you're ready to make a difference and be part of a team that is passionate about environmental sustainability, please apply by sending your resume and a cover letter detailing your relevant experience and explaining why you're the ideal candidate for this position.

Good Carbon Co. is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Ability to Relocate:

• Buffalo, NY 14203: Relocate before starting work (Required)

Work Location: In person