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Administrative Assistant

Local 290 Training Center
20220 SW Teton Ave, Tualatin, OR 97062
$29.92 an hour - Full-time
Pay in top 20% for this fieldCompared to similar jobs on Indeed

Location

20220 SW Teton Ave, Tualatin, OR 97062

Benefits
Pulled from the full job description

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Paid time off
  • Parental leave
  • Retirement plan

Full job description

NO PHONE CALLS OR IN-PERSON APPLICATIONS PLEASE. IF YOU HAVE QUESTION, PLEASE SEND A MESSAGE THROUGH THIS POSTING.

Summary

The Directors Administrative Assistant supports the 290 Training Center Director team by organizing activities, schedules and fulfilling essential administrative tasks. In addition, this role supports the administrative staff and other special projects and tasks as assigned.

Reports to: Administrative Office Manager, Assistant Director of Training, Director of Training

Status: Full-time non-exempt, on-site

Direct Reports: None

Union: Local 11

Pay: Hourly rate per CBA and position held, currently $29.92 per hour with contracted raises at 6 months and 1 year

Benefits: Medical, dental, vision, 401K option, sick time, paid time off

About

Our Joint Apprenticeship Training Committee’s (JATC) primary mission is to train highly qualified, skilled and marketable Plumbers, Steamfitters, and HVAC/R technicians for our industry. We are dedicated to developing professionals who bring expertise, character and a sense of teamwork to the clients we service, the contractors who employ us and the union we represent.

Key Initiatives First 90 days

  • Learn about the Director positions
  • Learn about roles and responsibilities of fellow administrators, coordinators and directors
  • Learn how and where to direct inquiries and issues
  • Gain proficiency in operating systems including phone systems and Union Manager through trainings, practice and use
  • Develop and implement tools and processes for managing supportive tasks

Core Functions and Activities

Director Support

  • Organize and help manage schedules and activities
  • Track projects and deliverables
  • Support projects and tasks

Administrative Staff Support

  • Reception and Services
  • Answer phones and voicemails, route messages to the correct parties
  • Register Members for Journeymen Classes
  • Direct Apprentices and other members to the right parties or information
  • Email notices to membership
  • Bookkeeping
  • Process payments for books and tuition
  • Payment plan process coordination
  • School Administration
  • Entering end of term grades into Union Manager
  • Entering test questions in forms
  • Book Handout
  • Scanning applications
  • Shipping and receiving books and other inventory materials
  • Other scanning and filing
  • Special Projects
  • iPad Management
  • Other Projects, Duties and Activities will be assigned or updated as needed

Knowledge, Skills and Abilities

  • Self-directed in work and meets deliverables and deadlines
  • Strong customer service acumen, timely and helpful responses to others’ needs
  • Ability to respond positively and de-escalate difficult customer service issues
  • Demonstrable organizational skills with attention to detail
  • Effective communicator who can connect with most people, is responsive to others, shares information and includes the right people in decision making and conversations
  • Creative problem solver
  • Collaborative and approachable
  • Ability to manage several competing priorities

Experience

  • 2-3 years of experience working in an office environment

Education and Skills:

  • Intermediate to advanced Excel and Word skills required
  • Intermediate Outlook skills required
  • Understanding of Management Systems such as Union Manager, demonstrated ability to learn new complex systems and networks required
  • High School Diploma or higher preferred

The following work activities will be preferred and helpful:

  • Some work in light bookkeeping
  • Previous work as a receptionist
  • Prior work as an executive assistant

Industry Knowledge that will be helpful but not required:

  • Unions and Apprenticeship Programs
  • Trade School or Higher Education Program Operations

Environment

This position is on site, and is primarily seated at a computer and talking on a phone, some walking, bending, and lifting up 25 lbs. The main campus where the job mostly takes place is flat, some walking is required.

Travel

There is little to no travel anticipated with this position.

ADA Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

EEO Statement

The 290 Training Center Trust provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, or status as a veteran or disabled veteran, or any other protected status in accordance with applicable local, state and federal laws. In addition, the organization complies with applicable state and local laws governing nondiscrimination in employment in every location in which the organization has facilities or job sites. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Job Type: Full-time

Pay: $29.92 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Paid time off
  • Parental leave
  • Retirement plan
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Overtime

COVID-19 considerations:
Masks are provided, people with symptoms related to COVID-19 are required to stay home and not enter the facility.

Experience:

  • Office Administration: 1 year (Required)

Work Location: In person