Administrative Assistant

Administrative Assistant Job Description

Pless Law Firm, a commercial real estate law firm, with offices in Colorado and Texas is looking for an experienced Administrative Assistant to join our team.

Position Summary:

The Administrative Assistant will provide operational and project-based assistance to the Firm Manager and Managing Partner

Duties & Responsibilities:

Tracks, obtains and organizes general business-related documents for internal auditing and compliance purposes; may also assist with organization related to client files

Coordinates travel arrangements

Corresponds with clients, vendors, opposing counsel regarding requests for information, appointment scheduling, etc.

Analyze emails and phone inquiries to determine significance; answer phone calls and direct to appropriate parties/take messages

Maintain contact information for clients/vendors/matter related individuals in database

Performs general office duties, such as ordering office supplies, recordkeeping, basic bookkeeping, etc.

Assists with other Firm activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies:

Ability to communicate professionally and interact effectively with clients, vendors, and team members

Proactive self-starter who understands the details within a much larger context

Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision

Flexibility and ability to respond quickly and positively to shifting demands

Ability to work under pressure to meet strict deadlines

Qualifications & Prior Experience:

Associate degree or equivalent experience required

Minimum of two (2) years of administrative, commercial real estate, human resource, marketing or law firm administration experience required

Computer proficiency on both Mac and Windows-based software and Microsoft Office Suite applications (ie word, outlook, pages, excel)

Schedule/Office Location:

Monday through Friday, 8am - 5pm

Remote work is not currently available for this position

Salary Range: $45,000-$70,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Benefits: All full-time employees are eligible for a discretionary bonus, health insurance (medical, dental, vision) with generous employer contribution, 401K with generous employee match, paid combined leave and vacation, and paid parking.

Pless Law Firm is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Pless Law Firm are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

Job Type: Full-time

Pay: $45,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• Professional Office Setting: 1 year (Required)
• Administrative: 1 year (Required)

Language:

• English (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Denver, CO 80206 (Required)

Work Location: In person