Administrative Assistant

JumpHire
328 North Albany Avenue, Chicago, IL 60612
$45,000 a year - Full-time

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Job details

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Pay

  • $45,000 a year

Job type

  • Full-time

Shift and schedule

  • 8 hour shift
  • 4 hour shift
  • Day shift

Location

328 North Albany Avenue, Chicago, IL 60612

Benefits
Pulled from the full job description

  • 401(k)
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Full job description

JumpHire Administrative Assistant

Salary: $45,000

Benefits: Medical, Dental, Vison, Life, 401k, 15 days PTO, holidays, 5 sick days

JumpHire is looking for an experienced Administrative Assistant to join our innovative workforce development program. The Administrative Assistant will provide customer support to the team and be responsible for greeting and answering questions about the program to visitors and new members. This role will help create a welcoming and inclusive environment within the facility. This is a great opportunity to assist our team with diverse projects and provide general administrative support.

Duties: Reflect and maintain JumpHire’s values within the facility. Answer email and phone inquiries from prospects and members of the community interested in JumpHire. Listen to feedback of members and share information with staff.

Job Responsibilities:

  • Prepare communications, such as emails, invoices, reports and other correspondence
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Organize and schedule appointments.
  • Plan meetings and take detailed minutes.
  • Greet, welcome, and direct visitors appropriately
  • Sign in guests and notify staff when members arrive
  • Help maintain security and general conduct policies
  • Answer phone calls and emails about the facility
  • Direct people to our partner organizations when needed
  • Monitor logbook and issue visitor badges
  • Help keep a safe and clean reception area

Position Profile

  • Being organized and detail oriented
  • Outgoing personality/enjoys speaking to people
  • Excellent communication skills
  • Possessing the ability to multitask
  • Great listener
  • Ability to work with a team
  • Flexible and ability to adjust to changing environment and plans

Job Requirements:

  • 1-3 years' experience as an Administrative Assistant or similar occupation
  • Being proficient in Microsoft Office Suite, including Outlook and other organizational tools
  • Previous experience with CRM systems such as Salesforce preferred
  • Professional or personal experience supporting individuals from disadvantaged communities

Background Check:

As a condition of employment, you will be required to submit to and satisfactorily clear a fingerprinting, background screening and drug test. Please note Medical Marijuana cards do not exempt you from successfully passing your drug test.

JumpHire is committed to the policy of Equal Opportunity prohibiting discrimination in the workplace because of race, color, religion, national origin, sexual orientation, political affiliation, age or disability.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 4 hour shift
  • 8 hour shift
  • Day shift

Ability to commute/relocate:

  • Chicago, IL 60612: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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