Administrative Assistant

SUMMARY (Overall Purpose of This Position)

The Administrative Assistant is a highly organized and proactive role. This person will play a crucial role in managing daily administrative functions, providing project management assistant, assisting with various tasks as assigned. This position requires excellent communication skills, attention to detail, and the ability to handle multiple responsibilities efficiently.

Essential Duties, responsibilities, Accountabilities & Deliverables

· Administrative Support:

• Provide comprehensive administrative assistance to the Sr. Director of Office & Project Management and the Executive Office.
• Manage calendars, schedule meetings, and coordinate appointments for executive staff.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Organize and maintain electronic and paper filing systems to ensure efficient record-keeping.
• Handle incoming emails, and other communications, directing them to the appropriate parties as necessary.
• Assist in coordinating travel arrangements, including booking flights, accommodations, and transportation.
• Reconciliation of petty cash and credit card statements
• Assist in planning and organizing church events, meetings, and conferences.
• Maintain confidentiality and discretion in handling sensitive information.
• Assist in tracking project timelines, deliverables, and milestones.
• Collaborate with team members to ensure projects are completed on time and within scope.
• Prepare project documentation and reports for review by the Sr. Director.

· Other Duties as Assigned:

• Support special projects and initiatives as directed by the Sr. Director.
• Contribute to a positive and collaborative work environment by assisting team members as needed.

Qualifications / Experience Required /Main Competencies

· Education & Experience:

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 2 years of experience in an administrative support role, preferably in a church or nonprofit setting.

· Skills & Competencies:

• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team in a fast-paced environment.
• High level of professionalism, integrity, and discretion in handling confidential information.

· Personal Attributes:

• Strong alignment with Element Church's mission and values.
• Positive attitude, strong work ethic, and a commitment to excellence.
• Ability to adapt to changing priorities and demonstrate flexibility.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person