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Administrative Assistant - Epidemiology

United South and Eastern Tribes
3.3 out of 5
711 Stewarts Ferry Pike, Nashville, TN 37214
Hybrid work
From $17.40 an hour - Full-time

Location

711 Stewarts Ferry Pike, Nashville, TN 37214

Benefits
Pulled from the full job description

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Paid time off

Full job description

The Administrative Assistant should be professional, a multi-tasker and possess excellent communication skills. They will be responsible for maintaining polite, proficient communication and providing administrative support to the Tribal Health Program Support (THPS) team. Incumbent may also provide clerical support to various staff members within the organization, or committees to contribute to efficient operations. The ideal candidate is resourceful, a good problem solver, and has an upbeat attitude.

Exempt/Non-exempt and Salary Range:
The THPS Administrative Assistant is a non-exempt position with a starting rate of $17.40 per hour.

Reporting Relationship:
The THPS Administrative Assistant is supervised by the Epidemiology Program Manager.

Location:
Nashville headquarters.

Duties and Responsibilities:
1. Prepares letters, reports, documents, and a variety of other material from rough draft, clear copy, or notes, using Word processing software, including formatting, data collection and tabulation.

2. Prepares and sends correspondence and form letters on general matters where instructions are clear, and precedence is followed.

3. Facilitates completion, collection, and flow of required forms/documents such as purchase orders invoices/requests for payment, requests for information, and travel vouchers.

4. Makes travel arrangements, such as booking flights, rental vehicles, making hotel reservations, completing registrations, processing travel advances and expense reports and reconciling credit card statements.

5. Handles arrangements for meetings; secures meeting location, notifies appropriate individuals of meeting details through e-mail, Zoom, Teams or other source, and purchases refreshments if needed.

6. Maintains various reference files, computer and manual filing systems, assembles and organizes data, and prepares necessary reports.

7. Conduct research for inclusion into reports; recognizes variations and verifies completeness and accuracy of printed material.

8. Schedules appointments and meetings, gives information to callers, handles or refers complaints/problems as appropriate, and generally assists in supportive clerical work.

9. Reviews and verifies documents, general reports and records for accuracy and conformance to departmental rules and procedures.

10. Applies established policies and procedures where clear and ample precedents have been established; searches documents to answer factual inquiries and to locate information.

11. Greet and assist callers and visitors; screen calls and route callers to the appropriate party when required.

12. Handle sensitive information in a confidential manner.

13. Other duties as assigned by Program Manager.

Qualifications & Requirements
1. Associates Degree in Business Administration or closely related field obtained from an accredited college or technical school that has equipped the applicant with the specific knowledge, skills and abilities to successfully perform the duties of the position. Documented experience in a paid related position will be considered in lieu of a degree.

2. Knowledge of office management systems and procedures.

3. Excellent computer skills, proficient in Microsoft Office Suite.

4. Excellent verbal and written communication skills.

5. Strong organizational and planning skills.

6. Must possess cultural sensitivity and ability to work within the customs and traditions of various tribal groups.

7. Excellent time management skills and ability to multi-task and prioritize work.

8. Ability to thrive in diverse environment.

9. Desire to be proactive and have a genuine desire to meet the needs of others.

10. Must be able to work in a team-based environment.

11. Ability to travel and work irregular hours, on an as needed basis.

USET/USET SPF is committed to Native American preference and is an Equal Opportunity Employer.

Job Type: Full-time

Pay: From $17.40 per hour

Benefits:

  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Paid time off
  • Referral program
  • Relocation assistance
  • Vision insurance

Schedule:

  • Monday to Friday

COVID-19 considerations:
We currently offer a hybrid work option for all staff.

Application Question(s):

  • Are you a citizen of a Federally Recognized Tribal Nation?

Experience:

  • Administrative: 2 years (Preferred)

Work Location: Hybrid remote in Nashville, TN 37214