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Administrative Assistant for Interior Designer

Courtney Warren Home
Waxahachie, TX 75165
$11 - $14 an hour

Location

Waxahachie, TX 75165

Full job description

Are you a Superstar Administrative Assistant who wants new and greater responsibilities? Are you impatient, quick, accurate, serious and conscientious about completing assigned work? Do you like to stay busy, do things the way they should be done and wish other people respected that and felt the same way? Would you be open to talking about applying your abilities to manage projects to the interior design industry? Are you the best person you know at making things happen and getting things done?

This is not a design role.

If so, paste this into your browser to introduce yourself: https://www.cultureindex.com/c/y10n0rj3ld

The Administrative Assistant is a member of the Courtney Warren Home team, and as such, fulfills the company's purpose by supporting the Owner in both an administrative and personal capacity. This detail-oriented professional is a master multi-tasker with excellent communication skills and an upbeat attitude. The Administrative Assistant should be able to assist the Owner with phone calls, scheduling, mail, e-mail, running errands, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an Administrative Assistant, this person is professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks,social media posting, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.

Reporting Relationship

This position reports to the Owner

Supervisory Responsibilities

This position does not have supervisory responsibilities

Essential Duties and Responsibilities

  • Uphold Courtney Warren Home’s vision and values
  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Able to follow through with social media posting on behalf of of the owner
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Screening phone calls and routing callers to the appropriate team member.
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Project Management (as needed)
  • Assist with a client project, meet with Courtney Warren and/or assigned designer to determine overall vision for projects including, but not limited to budget, style and timeframe
  • Ensure the individual client project is following each step in the client checklist
  • Build out client project plan for tracking and reporting purposes for each new client
  • Collaborate on the client project to obtain bids, select vendors and ensure design/plan is consistent with budget
  • Create a purchasing spreadsheet for the client project that details out all selections and finishes to submit to client for approval (Talk directly with the CWH project manager for “how-to”
  • Ensure client is being communicated with in a timely manner on all next steps items
  • Communicate regularly with Courtney about the status of the client project to keep project moving forward with regards to budget and timeline
  • Other duties as assigned

Administrative Assistant Requirements

  • Reliable computer skills, especially typing.
  • Attention to detail.
  • Great at planning, scheduling and documentation
  • Desire to be proactive and create a positive experience for others.

***PLEASE NOTE:

Have you completed this personality survey? Only applicants with completed surveys will be considered. If not, please take 5-7 minutes to complete.

Copy and paste this into a new window and results will be emailed directly to Courtney Warren Home once you complete the survey. We will contact everyone who fits the requirements.

https://www.cultureindex.com/c/y10n0rj3ld

Job Type: Full-time

Pay: $11.00 - $14.00 per hour

Schedule:

  • Monday to Friday
  • On call

Location:

  • Waxahachie, TX 75165 (Required)

Application Question:

  • Please link to your social media accounts below.

Work Location:

  • Multiple locations
  • One location

Company's website:

  • Www.courtneywarren.com