Administrative Assistant (Part-Time, 24 hours/week, On-Site)

POSITION SNAPSHOT

• Part-time (consistent 24 hours/week), Tuesdays - Fridays
• Church office work, fully on-site in Wicker Park, Chicago
• $21.70–$22.20/hour (~$27,082–$27,705+ per year, plus potential add-on pay)
• Stable, structured role with predictable weekly rhythms
• This role includes administrative support, data entry, scheduling, calendar management, customer service, email management, and office coordination.

THE BASICS

We are seeking a part-time office assistant to play a key role in helping a busy, community-centered organization run smoothly day to day!

This role is a great fit for someone who enjoys structured, detail-oriented work, takes ownership of daily operations, and finds satisfaction in keeping systems running smoothly behind the scenes with predictable weekly rhythms. A typical day might include preparing Sunday materials, responding to emails, coordinating building use, and updating the weekly calendar. Many tasks follow consistent weekly and monthly cycles, with an emphasis on accuracy and reliability. You’ll be the primary staff person in the office during your scheduled hours, with regular interaction throughout the week with staff, volunteers, and community members.

The position is a consistent 24-hour-per-week without weekends or evenings required. While much of the work is self-directed, you’ll have regular check-ins, clear systems, and ongoing support from the pastor and staff team. We value clarity, consistency, and sustainability in this role and are committed to setting you up for long-term success. We are seeking someone interested in a stable, longer-term role of at least one year or more. This role supports our mission across three general areas: administration, online media, and space-use management.

While our mission is meaningful, this role is primarily focused on consistent administrative work, systems, and daily operations. Bring your confident, cordial, and curious self to help us bring transformation to the church, neighborhood, and world. Applicants from all backgrounds—including different or no faith traditions—are encouraged to apply!

QUALIFICATIONS

Education/Experience

• At least two years of office experience
• Associate's degree or equivalent experience; Bachelor’s degree preferred

Technical Skills

• Exceptional attention to detail and organizational ability
• Proficiency in Microsoft Word and Google Docs, Forms, and Sheets
• Able to carry and lift up to 20 pounds, navigate stairs /uneven surfaces, and distinguish a range of colors
• Familiarity with Dropbox, WordPress, MailChimp, Canva, Meta Business Suite, and/or database software, is a helpful but a willingness to learn them is required
• Must pass a full background check (including financial)
• This is a staff (non-congregant leadership) role; employees are not required to be members of the congregation.

Interpersonal/Language Skills

• Strong verbal and written English skills, Spanish proficiency is a plus
• Dependable, honest, punctual, and welcoming
• A self-starter who works well independently but takes feedback and guidance
• Able to collaborate, communicate clearly, and maintain a positive attitude
• Committed to treating all people with dignity, in alignment with our values

ESSENTIAL DUTIES & RESPONSIBILITIES

This role includes a wide range of responsibilities, supported by a clear daily task system and consistent weekly priorities. You’ll always know what matters most, and we’ll regularly adjust together as needed.

To help prioritize what’s most essential, you’ll follow a comprehensive daily task list that supports the smooth operation of weekly and monthly rhythms. These duties fall into three general areas:

General Administration (50%)

• Format and input weekly worship content (readings, hymns, prayers, announcements, etc.) into a paper bulletin/program, electronic leader guide, and onto PowerPoint slides
• Offer general administrative support (both digital and physical) including scheduling, calendar management, and record keeping
• Use a commercial printer for scanning, copying, and printing
• Provide customer service on the phone and general email management
• Write checks, obtain signatures, and notify treasurer of payments
• Data entry and balancing of weekly giving batches into donor database
• Office coordination to organize, stock, and track inventories for a small food pantry and office/ janitorial supplies
• Occasional local errands within walking distance (no car required)
• Provide administrative support with reports, mailings, donor statements, and campaign/marketing materials
• Coordinate the monthly volunteer schedule and send weekly reminders
• Arrange for maintenance and repairs as directed

Online Media (15%)

• Maintain and update website and social media accounts (Instagram and Facebook) with the pastor and Media and Worship Specialist
• Manage and input weekly email communications via MailChimp

Space Use Management (35%)

• In partnership with the pastor, coordinate building use by outside groups: scheduling bookings, calendar management, communicate access instructions, lead tours, and prepare agreements
• Oversee access control (keys/codes) and basic climate scheduling
• Monitor the church calendar and communicate upcoming space use needs

PAY & BENEFITS

• $21.70–$22.20/hour (based on experience) for consistent 24 hours per week (~$27,082–$27,705+ per year, plus potential add-on pay)
• Paid onboarding and ongoing training
• Predictable, consistent weekly schedule
• Paid vacation of 24 hours annually (usable after 180 days)
• Paid sick time in accordance with Chicago ordinance (usable after 90 days)
• Paid holidays when they fall on regularly scheduled workday
• Flexible scheduling within agreed-upon weekly hours
• Optional access to pre-tax medical, dental, and vision benefits
• A joyful, supportive workplace with a collaborative team and clear systems

LOCATION/SCHEDULE

• This position is a 100% on-site, in-person position (work from home is not available) because it is part of the church’s “ministry of presence” and will include overseeing building space use
• 24 hours per week, scheduled on weekdays between Tuesday and Friday (exact schedule to be mutually agreed upon with the pastor)
• Additional paid evening/weekend opportunities may be available as separate roles: Wedding Assistant ($150/wedding; ~5–7 weddings annually); Building Monitor ($16.60/hour; ~30 hours/year) = ~$1,500 annually

APPLICATIONS

We are actively reviewing applications and look to fill the role immediately. The hiring process includes:

• Pre-screening questions on Indeed
• A 30-minute Zoom interview
• An in-person interview
• Three references (at least two professional)
• A background check (including financial history)

ABOUT THE CHURCH

Wicker Park Lutheran Church is a vibrant Christian (ELCA) community rooted in inclusive theology and committed to justice. We gather for worship each Sunday at 10 a.m., with traditional liturgy, accessible sermons, and programming for children. Our ministries extend beyond worship—we partner with organizations like The Night Ministry, support our community with a food pantry, and live out our commitment to ecotheology with solar panels and composting programs.

We are a Reconciling in Christ and Immigrant Welcoming congregation. We welcome and affirm people of all races, ethnicities, gender identities, sexual orientations, marital statuses, faith backgrounds, immigration statuses, socioeconomic situations, and physical or mental abilities.

We view our building as a tool for ministry and community engagement, and we’d love for you to be part of our journey. Learn more at www.wickerparklutheran.org/

Our Mission: As a passionate, Christian community, we are committed to nurturing and building up the body of Christ through welcoming, creative, and diverse ministries.

Our Vision: To be a thriving Christian presence in metro Chicago, recognized as offering spiritual and social resources in our community.

Job Type: Part-time

Pay: $21.70 - $22.20 per hour

Benefits:

• Flexible schedule
• Paid time off

Application Question(s):

• Are you able to work a set 24-hour/week schedule on-site in Wicker Park, Chicago between Tuesday and Friday?
• This role involves consistent, detail-oriented administrative work (data entry, scheduling, formatting, etc.). Do you enjoy this type of work?
• This role includes frequent interaction with the public, including coordinating building use and communicating expectations clearly. Are you comfortable with this?
• Tell us about a role where you had recurring weekly tasks or routines. What did you enjoy about that work?
• What interests you most about this position?

Work Location: In person