Administrative Assistant - Senior Level

Looking to Make a Difference? The Nicholas Center is an innovative organization - offering meaningful opportunities within an exciting, supportive workplace environment.

*On-site in Pleasantville, NY!

As an administrative assistant at the senior level, your job is to support the efficient & smooth day-to-day operation of our office.

Essential Job Duties for Administrative Assistant – Senior Level:

• Providing support to our supervisors and employees, assisting in daily office needs & managing our company’s general administrative activities.
• Answering & directing phone calls.
• Managing all phone calls & emails pertaining to our enrolled participants.
• Maintain continuous communication with managers, staff, and vendors to ensure smooth day-to-day operation.
• Serves as administrative contact and liaison with all families & external contacts.
• Preparing memos, emails, and reports.
• Developing & maintaining a filing system.
• Cultivate & maintain relationships with vendors and suppliers.
• Organizing meetings and scheduling appointments using Google Suite.
• Scheduling new enrollment assessments.
• Attendance tracking – including transportation & phone call follow-up.
• Conducting or assisting with new employee orientation.
• Coordinate training sessions & seminars.
• Provide support to HR Team – assisting with recruiting & onboarding, collaborate with staff to understand the skills and competencies required for job openings.
• Review, edit, and approve employee work hours.
• Collaborate with HR and other departments to support staff development and ensure adhere to workplace standards.
• Entering data into HR information systems, auditing data for accuracy and compliance.
• Effectively communicate and support the organization's mission, vision and values.

Education/Experience Requirements for Administrative Assistant – Senior Level:

• Bachelor’s Degree, preferred, not required.
• 5 years of experience in an administrative capacity - Required.

Requirements for Administrative Assistant – Senior Level:

• Proficiency in MS Office (MS Word, MS Excel & MS PowerPoint)
• Proficiency in Google Suite (Google Docs, Google Sheets & Google Forms)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent oral, written & verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Typing skills with accuracy and efficiency.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment - ex: printer, fax machine.

Benefits for Administrative Assistant – Senior Level: Health insurance, paid time off, paid holidays, employee assistance program, life insurance, parental leave

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave

Schedule:

• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• Please list 2-3 dates & times that you would be able to participate in a 30 minute, virtual interview.

Experience:

• Administrative: 5 years (Preferred)

Ability to Commute:

• Pleasantville, NY (Required)

Work Location: In person