Administrative Office Assistant

H2B is a certified HUB (Historically Underutilized Business) and Service-Disabled Veteran Owned Small Business based in Houston. Clients choose H2B because we’re responsive, provide quality services, and charge reasonable fees. On our end, we promise to deliver precise design, innovative solutions, and client satisfaction. Our clients fall into these sectors:

• Corporate
• Education
• Federal
• Healthcare
• Hospitality
• Industrial
• Non-profit
• Transportation

The Houston Business Journal regularly ranks H2B on their Best Places to Work list. We abide by the work hard/play hard mentality.

H2B, Inc is seeking a self-motivated and organized individual to support the efforts of our engineering and design firm. Experience as an office assistant or personal assistant is a plus. The ideal candidate is proficient in Microsoft Office Suite, Outlook Calendar and Microsoft Teams. He or she is friendly, a quick learner, multi-tasker and works well in a fast-paced environment.

Some tasks will include:

• General Office Duties:
• Ensure day-to-day operations and tasks for the office are completed
• Oversee office supplies inventory and office equipment management
• Weekly lunch and grocery order for office
• Sorting mail
• Support College Station staff as needed
• Coordinate travel plans for employee partners as needed
• Assist Houston office with company events calendar and planning/executing/managing of company events and activities
• Assist with career fair preparation
• Assist with new hire preparation and onboarding as needed
• Assist with employee exit process as needed

Assistant to Branch Manager/Department Head:

• **Ability to be proactive and problem solve is a must**
• Assist in managing daily/weekly/monthly calendar
• Support preparation efforts for weekly and quarterly department meetings
• Organize and manage expenses and receipts
• Support proposal preparations
• Assist with email management as needed
• May have some personal scheduling and/or errands to complete

This position requires 20-25 hours per week with ideal office hours Monday thru Thursday from 8:00 a.m. to 2:00 p.m. or similar.

Job Types: Full-time, Part-time

Expected hours: No more than 30 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Office management: 1 year (Preferred)
• executive assistant type: 1 year (Required)

Location:

• College Station, TX 77845 (Preferred)

Ability to Commute:

• College Station, TX 77845 (Preferred)

Ability to Relocate:

• College Station, TX 77845: Relocate before starting work (Required)

Work Location: In person