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Assistant Director of Finance and Operations

Anser Charter School
3.3 out of 5
202 East 42nd Street, Garden City, ID 83714
$68,000 - $75,000 a year - Full-time

Location

202 East 42nd Street, Garden City, ID 83714

Benefits
Pulled from the full job description

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance

Full job description

The Assistant Director of Finance and Operations oversees operational and day to day financial management of Anser of Idaho Inc. (a non-profit corporation operating Anser Charter School). Duties include direct responsibility for, or supervision for daily onsite financial processes, and operational programs. The Assistant Director of Finance and Operations reports to the Executive Director, who sets the long term strategic vision for the academic and financial health of the organization and works collaboratively with the Assistant Director of Finance and Operations to ensure that Anser resources are used in accordance with all state and federal laws to implement well structured programs that meet the vision and mission of Anser Charter School.

Note: Anser works with a charter support organization that provides accounting and high level oversight of financial processes. The successful candidate would receive training and support from this organization to be prepared to provide onsite oversight for Anser’s financial resources.

Role Type: Full time, 12 month position

Operational Oversight (60%)

  • Supervision of the Finance Assistant, Transportation Coordinator, Food Services Director, office, transportation, custodial and maintenance staff
  • Oversight of all administrative processes related to school business operations
  • Benefits administration and record keeping
  • Complete new staff onboarding processes including entry into payroll software, background checks, training on safety
  • Completion of state reporting, including ISEE reporting
  • Manage Transportation program to ensure safe, compliant and fiscally responsible operations
  • Oversee the Food Services Director in the management of the Food Services program to ensure safe, compliant and fiscally neutral operations
  • Manage IT Contractor to ensure a robust, reliable, secure network, operational technology tools for staff and students, tech purchasing and asset inventory of tech equipment
  • Manage maintenance of all office equipment, custodial equipment, furniture including asset inventory
  • Manage all E-Rate processes and record keeping

Safety and Facility Management

  • Implement a comprehensive safety program, which ensures the safety and security of all students, staff and visitors
  • Maintain a risk management program including recommending and securing proper levels of insurance coverage, maintenance of policies, inventory and appraisal documents
  • Schedule and perform all safety drills
  • Inspect buildings and grounds structures and systems regularly to determine the need for repairs or renovations
  • Plan, schedule and oversee external contractors for necessary work to keep the building and grounds safe, and all systems operational in all seasons
  • Analyze utilities consumption, custodial supply use to develop strategies to minimize cost and maximize efficiency and sustainability
  • Coordinate with various users of the facility to support the needs of their programs, including maintaining all facility calendars
  • Ensure the maintenance and custodial staff perform all cleaning, maintenance and repair required to keep the school building and grounds safe and well maintained
  • Develop the 10 year Facility Plan and annual budget for facilities
  • Plan, schedule and oversee maintenance, repairs and facility improvements
  • Manage access control and key control for all buildings, structures and vehicles
  • Coordinate facility rentals to maximize the use of the facility in accordance with loan covenants

Financial Oversight (40%)

  • Oversee Finance Assistant in completing payroll, managing payables and receivables, collection of revenue and bank deposits while ensuring proper segregation of duties
  • Collaborate with charter support organization to review and assure the accuracy and timely submission and file management of the payroll reports and taxes payable (Quarterly, W-2’s, PERSI, Payroll Taxes etc.) by the payroll processor
  • Supervise the Finance Assistant in day-to-day financial tasks.
  • Collaborate with charter support organization to ensure that the accounting procedures for budgeting, reporting and documentation used by Anser meet all federal, state, and local requirements.
  • Oversee Registrar in completion of Medicaid budgeting, billing and record keeping, reimbursement claims, federal and state reports
  • Complete all sales tax reporting in collaboration with charter support organization
  • Oversee Finance Assistant to ensure proper documentation for all financial processes are implemented
  • Oversee the Finance Assistant in maintenance of accurate vendor files, including W-9s
  • Collaborate with charter support organization to prepare and review 1099s in a timely manner
  • Collaborate with charter support organization to prepare records needed for annual audit
  • Responsible for publishing all notices and reports as required by the state
  • Collaborate with charter support organization to prepare All Title fund reports, CSFGA, IDEA Part B reports as required

Budget Collaboration:

  • Track day-to-day finances ensuring adherence to approved budget
  • Monitor expenses of ongoing projects and grant expenditures.
  • Collaborate with the Executive Director to prepare the annual budget for input and development as part of the annual budget process
  • Review the monthly budget reports prepared by the charter support organization and collaborate with the Executive Director to identify areas for concern or opportunity
  • Collaborate with charter support organization to assist during fiscal and programmatic audit as needed

Qualifications:

● Bachelor’s degree in accounting, business, operations, project management or equivalent experience

● At least five years’ experience in managing budgets preferred

● Demonstrated skills in developing and implementing strategy, managing people, planning, and budgeting

● Experience managing operational functions is preferred

  • Ability to remain focused in a fast paced, work environment full of competing priorities

● Evidence of maintaining a professional manner and high degree of diplomacy

● Ability to lead and work collaboratively

● Excellent written and verbal communication skills

● Willingness to step in to perform operational tasks when staff are absent

This position shall be considered in all respects “employment at will.” This at-will relationship cannot be altered unless set forth in writing and signed by the President of the ANSER Board. Pursuant to Idaho Code 33-512(15), all first time employees of ANSER must submit to a criminal background check. ANSER is an Equal Opportunity employer and does not discriminate on the basis of gender, race, religion, national origin, or sexual orientation in the education programs and activities it operates.

Job Type: Full-time

Pay: $68,000.00 - $75,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • Day shift
  • Monday to Friday
  • No weekends

Ability to Relocate:

  • Garden City, ID 83714: Relocate before starting work (Required)

Work Location: In person