About Us:

At Rivas & Associates, we pride ourselves on providing personalized legal services in a dynamic and collaborative environment. As a growing law firm, we value professionalism, efficiency, and exceptional client service. We are seeking a talented and highly organized Bilingual Administrative Assistant (English/Spanish) to join our team and provide comprehensive administrative support. This role is critical to the success of our team and will involve a wide range of responsibilities in client service, scheduling, and team support.

Job Overview:

We are seeking a Legal Assistant to provide administrative and customer service support. The ideal candidate will excel in organization, communication, multitasking, and maintaining professionalism in client interactions. This role involves supporting mail processing, scheduling, client interactions, data management, and administrative duties.

Key Responsibilities:

• Mail Processing & Packet Preparation: Receive, organize, and distribute mail, assist with creating and mailing legal packets.
• Client Interaction: Greet and assist walk-in clients, and provide bilingual support via phone, email, and in person.
• Data & Document Management: Manage important documents and data for the team, and ensure all information is accurate and updated.
• Client Follow-Up & Communication: Handle follow-ups with clients.
• General Administrative Support: Perform various administrative tasks, including record management, document creation, and client inquiries.
• Confidentiality & Compliance: Handle sensitive client information in compliance with strict security and legal protocols.

Qualifications:

• Bilingual in English and Spanish (required)
• Strong organizational and multitasking skills
• Excellent communication skills, able to handle client inquiries with professionalism and empathy
• Proficiency in Microsoft Office and other office technologies
• High attention to detail and ability to manage multiple tasks in a fast-paced environment
• Experience in legal or immigration services is a plus, but not required

Background check required

Notice:

This position is a direct hire. We are not partnering with any third-party staffing agencies or recruiters for this role. Any candidates submitted by third parties will not be considered, and Rivas & Associates will not be responsible for any fees regarding unsolicited candidates.

How to Apply:

To apply for this position, please fill out the application form: https://forms.monday.com/forms/1e93c80ad442d7fdeab7d1391756321b?r=use1

We look forward to hearing from you!

Equal Opportunity Employer Statement:

Rivas & Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: From $17.54 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Language:

• Spanish (Required)
• English (Required)

Ability to Relocate:

• OK 74114, USA: Relocate before starting work (Required)

Work Location: In person