Contracts & Grants Administrator

Save the Family Foundation
3.0 out of 5
125 East University Drive, Mesa, AZ 85201
$50,000 - $60,000 a year - Full-time

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  • $50,000 - $60,000 a year

Job type

  • Full-time

Shift and schedule

  • 8 hour shift
  • Weekends as needed
  • Monday to Friday
Encouraged to apply
  • No degree


125 East University Drive, Mesa, AZ 85201

Pulled from the full job description

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Full job description


Under general supervision of the Chief Development Officer, the Contracts & Grants Administrator provides a range of services including, but not limited to incorporating an overall understanding of the Save the Family's strategic objectives and needs in identifying funding opportunities; the preparation and submission of proposals, negotiation and acceptance of grants and contracts; oversight of program compliance with existing grant and contract requirements, including achievement of stated objectives, program participant qualification compliance and financial reporting requirements; and oversight of grant and contract fund spending.


  • Manage centralized funding activities in Salesforce and Instrumentl.
  • Work with Departments to identify external funding opportunities to meet their specific funding needs, within the confines of the best interest of Save the Family, and ensure that Departments are not competing for same funding opportunities.
  • Complete all steps of the pre-award process including, but not limited to, notifying Departments of funding opportunities, facilitating the application compilation, and submitting final and complete funding applications.
  • Establish and maintain administrative procedures and controls for acquiring and implementing external award funding.
  • Maintain inter-department communications to facilitate clear understandings of grant requirements and Save the Family Policy and Procedures.
  • Maintain complete files of grants and contracts, including application, original award documents, all reports submitted, etc., for no less than (6) years after the end of a grant/contract
  • Maintain familiarity with upcoming regulation changes and other changes that will affect the Save the Family’s level of external funding, either positively or adversely, and communicate such changes to the Executive Team.
  • Conduct thorough periodic audits and inquiries, and ensure that Save the Family complies with all grants/contracts or other external agreement requirements and report results regularly in writing to the Chief Executive Officer.
  • Attend pertinent trainings and industry seminars, and meet regularly with funding agency contacts.


  • Skill to conduct research, analyze findings, prepare, and present clear and precise recommendations and reports.
  • Knowledge of program development, operation, budgeting and program evaluation methods and techniques.
  • Knowledge of federal and state grants/contracts and other pertinent laws, regulations policies and requirements.
  • Ability to track, manage, coordinate, and facilitate over 30 large grants (up to $4 million in funding).
  • Ability to work cooperatively and maintain relationships with internal Departments, as well as outside agencies at the state, federal, local and non-profit levels
  • Ability to determine eligibility for a variety of external proposal opportunities.
  • Ability to communicate effectively; orally and in writing.
  • Ability to handle competing grant related priorities and utilize time management skills to effectively meet all deadlines.


  • Bachelor’s degree in related field (preferred) or equivalent experience required.
  • Must have at least 2 years of relevant work experience.
  • A valid Arizona driver’s license, reliable transportation, current auto insurance, and clean driving record are required.
  • Be 25 years of age or older for liability insurance requirements.
  • Hold a valid Arizona Fingerprint Clearance Card OR qualify for an Arizona Level One Fingerprint Clearance Card .
  • Must pass a Drug Screening.


This job description identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year


  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


  • 8 hour shift
  • Monday to Friday
  • Weekends as needed

Ability to Relocate:

  • Mesa, AZ 85201: Relocate before starting work (Required)

Work Location: In person

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