Deputy Clerk /Payroll / HR

JOB REQUIREMENTS:

The incumbent is responsible for all aspects of payroll and respective reporting requirements, including duties of the Human Resources Coordinator for the City.

KEY RESPONSIBILITIES:

Responsible for processing payroll for all City employees every 2 weeks; and a monthly pension payroll.

Responsible for collecting time sheets from Department Heads.

Answering all questions concerning employee’s paycheck.

Making all payroll tax deposits in a timely manner.

Making insurance payments for City plans.

Meeting with new employees to complete necessary paperwork.

Preparing all monthly and quarterly payroll reports.

Preparing W2’s for all City employees.

Preparing 1099-R for all Pensioners.

SECONDARY JOB RESPONSIBILITIES:

Responsible for answering phone when necessary.

Receipting money when needed.

Sending out COBRA forms to terminated employees.

Responsible for health insurance open enrollments.

Helping employees with insurance changes, questions and/or needs.

Capable of taking minutes of Council and Board of Works meetings when the Clerk-Treasurer is not available.

Any other related functions as required.

EQUIPMENT KNOWLEDGE:

Ability to operate equipment such as a computer/printer, copier, calculator.

SKILLS/EXPERTISE:

Must have basic knowledge of policies and procedures as prescribed by the Clerk-Treasurer and State and Federal agencies to complete accounts payable requirements.

Working knowledge of all department functions and City policies in order to assist public and complete work responsibilities.

Must be organized and able to meet deadlines while completing work with accuracy and according to established policies and procedures.

Must be able to communicate effectively both in writing and verbally.

Must have proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.

Strong organizational skills with attention to detail, and the ability to prioritize tasks and manage time effectively.

Ability to maintain confidentiality, exercise discretion and handle sensitive information with integrity.

Demonstrate commitment to providing excellent customer service and representing the community in a positive manner.

EDUCATIONAL REQUIREMENETS:

Must have a High School diploma or GED.

2-5 years of experience or related education.

BENEFITS:

Competitive salary and benefit package.

Health, dental & vision insurance

Retirement and pension plans

Professional development opportunities

A supportive and collaborative work environment

The City of Rushville is an equal opportunity employer and encourages individuals of all backgrounds to apply. Interested candidates should submit a resume, cover letter, and any relevant supporting documents to Ann L. Copley @ clerk@cityofrushville.in.gov or 330 N Main, Suite 200, Rushville, IN 46173.

Applications will be accepted until August 30, 2024.

Job Type: Full-time

Pay: $37,000.00 - $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Rushville, IN 46173 (Required)

Ability to Relocate:

• Rushville, IN 46173: Relocate before starting work (Required)

Work Location: In person