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Early Education Program Administrator

United Way of Southern Nevada
4.1 out of 5
Las Vegas, NV 89103
$45,000 - $50,000 a year - Full-time


Las Vegas, NV 89103

Pulled from the full job description

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off

Full job description


Assist the Early Education Team in producing accurate and timely invoices, reports, and deliverables that support Early Education programs at UWSN, including the Nevada Ready! State Pre-K Program. The position is responsible for coordinating with the UWSN Finance Team to ensure accurate and timely submission of reimbursement requests, grant-related reports, assessment results, and other related documentation to partners. The Administrator will work with the Early Education and Finance Teams to ensure excellence in audits and ongoing financial monitoring of the Nevada Ready! State Pre-K / ECILP Expansion Programs.


An individual must be able to perform each essential duty listed below:

1. Support Early Education Program Team with invoice reconciliation and processing before submission to the Finance Team; Work closely with Senior Director

2. Coordinate with Early Education Team and Finance Team to ensure timely submission of monthly reimbursement requests to funders

3. Monthly administration of back up documentation from early childhood education centers

4. Provide technical assistance to Nevada Ready partners related to budgeting, invoicing, and administrative requirements of program

5. Interact and work with Early Education community partners to build collaboration and improve service delivery systems.

6. Support Early Education Program Team with maintaining and auditing documentation based on program requirements (student/child files; program policies; teacher credentials; and other reports/documents as required by the grant)

7. Data collection and entry in Early Childhood dashboards identified by program requirements (Infinite Campus; ; Kaymbu/COR; etc.)

8. Other Administrative responsibilities as assigned including support for UWSN Front Office coverage.

9. Early Education experience preferred


These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job. Individual abilities may result in some deviation from these guidelines.

To perform effectively in this position, the incumbent must have:

· Excellent communication skills, verbal and written, including the ability to communicate well in an assortment of settings with a variety of stakeholders. Proficient in the use of Microsoft Office applications with an advanced skill level in Excel.

· Working knowledge of accounts payables, receivables and basic bookkeeping skills.

· Strong analytical, troubleshooting, and problem-solving abilities.

· Ability to be highly organized, detail-oriented, and able to prioritize within a fast-paced environment.

· Demonstrated ability to be highly motivated, take initiative, and have excellent follow-through skills.

· Ability to maintain professionalism, discretion, and confidentiality always.

· Excellent time management and organizational skills and ability to do what it takes to meet deadlines.

· Ability to maintain ongoing contact with others at different levels both internally and externally to the organization.

· Ability to work and engage with a diverse staff, volunteers, state and local government and philanthropic organizations, donors, community partners, and independent contractors.

· Ability to be a team player and demonstrate a willingness to assist others on projects.

· Maintain a professional appearance and strong work ethic.

· Valid Nevada Driver’s license, proof of auto insurance coverage, and daily access to a personal vehicle for site visits, meetings, and projects

· Bilingual in Spanish is preferred

· Diverse candidates encouraged to apply

· Performs all other duties as assigned

· These requirements are met by any combination of education that includes a bachelor’s degree in Accounting, Business Administration, or related field and a minimum of two years of accounting or finance experience. Working knowledge of early childhood education and preschool standards in the State of Nevada preferred.


The incumbent in this position may operate any/all of the following equipment:

· Telephone, cell phone, and fax machine

· Computer, printer, and related equipment

· Copy machine

· Audio-visual equipment

· 10 Key Calculator

Computer software may include any or all the following:

· Microsoft Office

· Efficient in Excel

· Internet Explorer/Google Chrome


The environment for this position is an open office area that is clean and comfortable. It may include some minor annoyances such as noise, odors, drafts, etc.The incumbent is in a non-confined office-type setting in which he or she is free to move about at will. Also, the incumbent will travel to client sites, workplace events, meetings, etc.


In the course of performing this work, the incumbent:

· Will spend substantial time standing, sitting, speaking, and listening

· Will regularly work on a computer and/or related office equipment

· Must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds

· Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job.

UWSN’s Commitment to Diversity, Equity and Inclusion –

We believe that every person in Southern Nevada must have equal access to solving community problems.

We welcome the unique perspectives and experiences that individuals bring to advancing our mission and progressing our fight for the success of every person in our community.

We take the broadest possible view of diversity understanding that everyone has different values, beliefs and lived experiences. We value the intersectionality, the interconnected fabric of experiences including but not limited to race, class, gender, nationality, sexual orientation, and disability, that develops each person’s unique identity.

We commit to entering partnerships and programs that address the inequities keeping Nevadans from success.

We dedicate ourselves to using these principles for our business and our communities and invite others to join us in uniting for Nevada’s success!

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year


  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Application Question(s):

  • Tell us about your experience engaging with educational administrators and other professionals.


  • Bachelor's (Preferred)


  • Accounting/Finance: 2 years (Preferred)
  • Early childhood education: 2 years (Preferred)

Ability to Commute:

  • Las Vegas, NV 89103 (Required)

Ability to Relocate:

  • Las Vegas, NV 89103: Relocate before starting work (Required)

Work Location: In person