Education Programs and Meeting Logistics Assistant

• Location: Binaytara Foundation, Bellevue, WA
• Department: Education
• Reports to: Director of Education Programs
• Position Type: Full-time, non-exempt

Position Overview:

The Education Programs & Meeting logistics Assistant support the planning and implementation of Binaytara’s educational initiatives and meeting logistics. This role reports to the Director of Education Programs & Meeting Logistics.

Key Responsibilities (Education Programs):

• Assist in planning, implementation, and evaluation of in-person and virtual CME conferences, enduring contents, and other educational activities.
• Maintain compliance with CME, CNE, and CPE accreditation guidelines.
• Serve as the point of contact for faculty for assigned conferences and facilitate communication with faculty to confirm availability, gather presentation materials, and ensure timely responses to their needs.
• Create activity pages on education academy for all assigned activities ensuring all required components are addressed.
• Support content creation and updates for the Education Academy and OncoBlast.
• Coordinate faculty logistics, including speaker schedules, travel arrangements, and other communications.
• Complete post activity reporting, performance in practice (PIP) documentation, and other required documentations for assigned activities.
• Collect, compile, analyze, and report feedback from program participants to support continuous improvement.

Key Responsibilities (Meeting Logistics):

• Assist in collaborating with internal teams and external stakeholders to develop and execute event plans that align with the objectives and goals of the continuing education conferences.
• Assist in researching, evaluating, and securing appropriate venues for conferences, taking into consideration factors such as location, capacity, technical capabilities, accessibility, and costs.
• Coordinate travel arrangements and accommodation for faculty and staff if applicable.
• Assist in managing logistical details such as room setups, signage, registration areas, and on-site support to guarantee a seamless flow of the event.
• Work with the internal team and venue on-site contact to create and manage setup, banquet event schedule, and other tasks as needed.
• Gather feedback from stakeholders to evaluate the success of the event and identify areas for improvement.
• Maintain accurate records, contracts, and documentation related to event planning and execution.

Qualifications:

• Bachelor’s degree in education, public health, healthcare administration, nonprofit management, or a related field.
• 1-3 years of experience in program coordination, event planning, or a similar role.
• Strong project management skills with attention to detail and the ability to handle multiple tasks.
• Excellent communication and interpersonal skills, particularly in faculty coordination.
• Proficiency in Microsoft Office Suite and familiarity with digital learning platforms.

Working Conditions:

• This position may require occasional evening and weekend work to meet deadlines or attend events.
• Travel will be required for site visits, other meetings, or conferences.
• Ability to lift up to 50 pounds is required

Job Type: Full-time

Pay: $24.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Required)

Ability to Commute:

• Bellevue, WA 98007 (Required)

Ability to Relocate:

• Bellevue, WA 98007: Relocate before starting work (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person