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Electrical Service Project Coordinator

LEI Companies, Inc.
3.6 out of 5
14828 W 6th Ave Ste 12-b, Golden, CO 80401
$38,000 - $48,000 a year

Location

14828 W 6th Ave Ste 12-b, Golden, CO 80401

Full job description

Job Title: Service Department Coordinator

Department: Operations

*Position Status: Full Time/Exempt *

Reports To: Service Manager

Job Description Summary:

As directed by the Service Manager(s), the Service Department Coordinator handles all organizational and administrative aspects of work orders for the organization. This position works directly with the Service Manager(s) to prepare, organize, log, track, document, route, file and issue all necessary paperwork required to meet the administrative needs of the work. Additionally, the Service Department Coordinator will assist in creating/dispatching service work orders, billing work orders and manpower tracking. This position will utilize several different computer programs to assist in the administration of projects.

Overall, the Service Department Coordinator is the liaison between LEI support staff, LEI field staff, clients, electrical engineers, subcontractors and suppliers. They will prepare, coordinate, organize and route all project documentation, such as submittals, RFI’s, service work orders, subcontracts, correspondence etc., to facilitate document control efficiency and accurate record keeping.

Metrics for Success and Key Performance Indicators

§ Perform initial work order set up thoroughly, accurately and timely

§ Create original schedule of values and project budget for approval by the Service Manager

§ Prepare Subcontract Agreements and/or SPOs for approval by the Service Manager

§ Work with all team members to prepare, package and track all required submittals from creation through final approval in compliance with contract documents

§ Assist the Service Manager with the preparation of required accounting documents such as pay applications and invoices

§ Oversee the purchasing of project materials including large commodity buyouts, controlling material releases and tracking deliveries

§ Support facility outreach and manage incoming maintenance request calls

Essential Functions and Responsibilities (Other Duties May Be Assigned to Meet Business Needs):

§ Attend project turnover meetings, as required, and assist Service Manager in acquiring, interpreting and documenting specific project information

§ Input Subcontracts and SPO’s into project management and/or accounting software

§ Assist Service Manager with manpower allocations, dispatching and tracking

§ Organize and prepare project status meetings as necessary; keeping accurate and detailed meeting minutes

§ Update and maintain work order statuses in the appropriate software module

§ Preparation of project specific forms required by the client

§ Organize any special training that may be required for a specific project

§ Assist with updating of project budget and schedule of values for approved change orders

§ Obtain all required permitting

§ Monitor and track T&M Tickets to ensure proper costing, billing and inventory

§ Perform job closeout functions including O&M manuals and warranty

§ Assist the Service Technicians with punch list tracking and documentation

§ Arrange and oversee all required testing and reporting

§ Maintain all project related documentation and properly file including email

§ Manage the van stock and inventory process; keeping accurate records of stock levels

§ Assisting with collections and accounts receivable follow up

§ Set up, schedule and manage warranty service calls
Qualifications/Requirements:
§ High School Diploma or GED is required

§ 2-5 years of construction experience is required

§ 4-year degree and/or relevant construction coordinator experience is preferred

§ Strong computer skills including MS Office Suite and internet are required

§ Knowledge of Accubid, Viewpoint or related software programs preferred

§ Ability to multi-task efficiently with multiple interruptions, work under stress and adapt

§ Knowledge of job cost principles
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

§ While performing the duties of this job, the employee is regularly required to sit and talk or hear

§ The employee frequently is required to use hands to finger, handle or feel and reach with hands and arms

§ The employee is occasionally required to stand and walk

§ The employee must occasionally lift and/or move up to 20 pounds
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform he essential functions.

§ The noise level in the work environment is usually moderate

Job Type: Full-time

Pay: $38,000.00 - $48,000.00 per year

Benefits:

  • 401(k)
  • 401(k) Matching
  • Dental Insurance
  • Disability Insurance
  • Health Insurance
  • Life Insurance
  • Paid Time Off
  • Vision Insurance

Schedule:

  • 8 Hour Shift
  • Monday to Friday

Experience:

  • Construction Project : 1 year (Preferred)
  • Project Coordination: 1 year (Preferred)