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Event Coordinator

The Davenport Companies
20 N Main St, South Yarmouth, MA 02664
Part-time, Full-time


20 N Main St, South Yarmouth, MA 02664

Pulled from the full job description

  • 401(k)
  • Dental insurance
  • Health insurance
  • Health savings account
  • Paid time off

Full job description

Event Coordinator / Special Projects Coordinator

The Davenport Companies on Cape Cod is seeking a motivated and energetic Event Coordinator for The Seaside Le Mans – The Race for the Cape Cod Community, an annual event that raises money for various Cape Cod non-profit organizations.

Over the past 20 years, more than $9 million has been raised for causes ranging from healthcare, child education programs, veteran-related needs, the environment, and more.

The Event Coordinator will establish and support current and prospective donors to achieve their philanthropic goals and develop and implement a robust planned giving strategy. The ideal candidate will have a background in fundraising and philanthropic recruitment efforts. A background in sales is preferred.

Other Event Coordinator responsibilities include:

- Manage systems and software to track and cultivate donors and prospects, including our donor database.

- Communicate fundraising goals throughout the organization and equip team members to reach them.

- Report to the Marketing and Communications Department in collaboration with team members on various related projects.

- Work with the CEO in identifying and prioritizing new initiatives, needs and opportunities.

- Plan and implement all aspects of the yearly Seaside Le Mans F1 fundraising cart race, including race-day activities and multiple events throughout the year that support the event.

- Establish all goals, budgets, strategies, timetables, marketing materials, communications, stewardship, and solicitation and hold all relationships with non-profit partnering organizations and major donors with direction from the Marketing and Communications Department.

- Work to attract new sponsorships to grow the amount of money available for distribution.

- Responsible for the communication with 60+ sponsors, 150 participants, 150 volunteers, and management team.

In addition to the role of Event Coordinator, the candidate will also assist in various Special Projects within the company.


- The Event Coordinator will have a drive for results, integrity, flexibility, and the ability to create vision and purpose.

- Demonstrated results in soliciting and closing major program gifts with a capability to advance gift strategies through effective relationship building.

- Solid experience creating and leading planned giving program.

- Track record in sales preferred.

- Ability to achieve results in a fast-paced environment.

- Strong software skills in creating original documents, reports, mobile communications, and electronic messaging.

- Represent the organizations at all community events, networking opportunities and chamber meetings and assist in producing and executing internal company events: Annual Meeting, Management Retreats, Employee Recognition Events etc.

Job Types: Full-time, Part-time


  • 401(k)
  • Dental insurance
  • Health insurance
  • Health savings account
  • Paid time off


  • Monday to Friday
  • Weekends as needed

Ability to Relocate:

  • South Yarmouth, MA 02664: Relocate before starting work (Required)

Work Location: In person