Events Coordinator

The Event, Rentals, & Volunteer Coordinator is a member of the Utica Zoo’s administrative team reporting to the Director of Marketing and Community Engagement. This position is responsible for all planning implementation, quality analysis, budgeting, and organizing of events, rentals, animal encounters/behind the scenes tours and the management of the volunteer program.

Special Events both on and off Utica Zoo Grounds/ Rentals

• Organize and execute all aspects of event planning for all zoo & sponsored events, including event set up, and break down.
• Lead solicitation & after event stewardship of sponsors & vendors for events, including sponsorship donations, securing all vendors, apply for permits and arrange logistic contracts.
• Direct volunteer recruitment, training, scheduling and recognition of event volunteers.

Encounters and Visitor Experience

• Work with the Education and Conservation Manager, and Animal Care department to schedule animal encounters and enhance guest experience.
• Propose projected annual revenue budget for the encounter program and implement programming to meet annual budget targets.
• Design, set up, and attend promotional opportunities (expos, kiosks, etc.)
• Schedule. Coordinate, and attend (as needed) behind the scenes VIP tours.

Fundraising and Animal Adoptions

• Propose projected annual revenue budget and frow revenue from the Adopt an Animal Program.
• Oversee the fulfillment process which includes mail, on-sight and internet sales.
• Oversee the maintenance of AZA reciprocal listings.
• Other duties as assigned

Requirements

• Bachelor’s Degree in a related field of travel/tourism, business management, etc.
• 2-3 years’ experience working in event planning or related field.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Experience:

• Events management: 1 year (Preferred)

Ability to Relocate:

• Utica, NY 13501: Relocate before starting work (Required)

Work Location: In person