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Executive Assistant

Marietta Wrecker Service
770 Pickens Industrial Dr, Marietta, GA 30062
From $20 an hour - Full-time

Location

770 Pickens Industrial Dr, Marietta, GA 30062

Full job description

WMS Welchel Management Services LLC

POSITION SUMMARY

The Executive Assistant is responsible for providing comprehensive support to the owners of WMS and the Executive Team.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

PRIMARY RESPONSIBILITIES

  • Provide sophisticated calendar management.
  • Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Act as a liaison and provide support to the owners.
  • Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes as required.
  • Complete a broad variety of administrative tasks that facilitate the company owners’ ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements
  • Serve as the primary point of contact for all matters pertaining to company owners, including those of a highly confidential or critical nature.
  • Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect company standards and style
  • Work closely with the owners to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place and keeping the owner updated.
  • Anticipate the owners’ needs in advance of meetings, conferences, etc.
  • Coordinate all Executive Team meetings and assist with staff meetings and events as needed.
  • Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the owners and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
  • Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the owners.
  • Provide event management support as requested.
  • Process and distribute daily mail.
  • Invest in building long-lasting relationships both externally and internally.
  • Other projects/duties as assigned for the overall benefit of the organization.

QUALIFICATIONS:

  • Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
  • Strong verbal and written communication skills.
  • Exceptional organizational skills and impeccable attention to detail.
  • High degree of professionalism in dealing with diverse groups of people.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Excellent judgment is essential.
  • Ability to switch gears at a moment’s notice.

WORK ENVIRONMENT

  • Thrive in an intense, do-it-yourself environment.
  • Ability to work well within a cross-functional team environment and diverse communities.

Job Type: Full-time

Pay: From $20.00 per hour

Schedule:

  • 8 hour shift

Ability to commute/relocate:

  • Marietta, GA 30062: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Microsoft Excel: 2 years (Preferred)
  • Microsoft Powerpoint: 2 years (Preferred)

Work Location: One location