Executive Assistant

Does this describe you:

• Jack or Jill of all trades
• Great personality and approachable
• Doesn’t say: that’s not my job
• A whiz at outlook, calendaring, task management and emails
• Loves to ‘manage up’ and does so with professionalism and grace
• Natural team builder!
• Fluent in written French- not required, but helpful!
• Natural problem-solver

Hello! We are Miorini Law, located in Vienna, VA. We are a small, but mighty team devoted to serving our clients and we have a great team culture. We practice in the areas of probate, estate planning and elder law. There is also small portion of our practice that is also international in scope. That’s where speaking French could be helpful, but it is not required.

Here are the primary responsibilities of the job:

• Manage a busy attorney’s outlook calendar, scheduling and rescheduling clients as needed.
• Serve as the ‘protector’ for the attorney’s time, safeguarding calendared blocks of work time.
• Respond to clients in a timely manner on behalf of the attorney utilizing sound judgment.
• Manage credit cards and ensures proper receipts are organized and accounted for.
• Manage Outlook email inbox, conducting daily triage of what’s urgent, etc.
• Help attorney be on time and manage commitments, by proactively monitoring her calendar daily.
• Draft emails and letters to clients as needed.
• Keep attorney apprised of deadlines.
• Liaise with Office Supervisor in helping to plan team meetings or office events.
• Troubleshoots issues as they arise and is resourceful to identify creative solutions.

Minimum requirements:

• Bachelor’s degree preferred
• Ability to read, write and speak French preferred, but not required
• At least 3 years’ related experience supporting a busy legal office and attorney
• Excellent knowledge and proficient in MS Word, Excel and SharePoint, Office 365, and One Drive
• Highly proficient in email organization, rules, tasks, etc. using Outlook
• Excellent verbal and written communication skills
• Sound judgment with ability to think things through
• Ability to get along with others
• Possesses a client first mentality
• Resourceful with creative problem-solving skills
• Able to manage up- ensuring firm owner is where she needs to be at the right time and with the right information
• Can take a project with minimal information and run with it
• Ability to work in a fast-paced environment with constantly shifting priorities
• Ability to manage complicated calendar and find creative solutions

Office Schedule: Flexible between 7:30 am-9:00 am – 3:30 pm – 5:00 pm (working an 8 hour day); work from home on Fridays until 3:00 pm.

Pay: $55,000 – $60,000 depending on experience

Benefits:

• Health Insurance
• 401k
• 14 Paid Holidays plus Your Birthday!
• Paid Time Off

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person