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Executive Assistant

YMCA of Greater Pittsburgh
4.0 out of 5
680 Andersen Dr, Pittsburgh, PA 15220
$51,648 - $64,335 a year - Full-time

Location

680 Andersen Dr, Pittsburgh, PA 15220

Benefits
Pulled from the full job description

  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance

Full job description

Job Title: Executive Assistant

FLSA Status: Exempt

Reports to: Chief Executive Officer

SALARY RANGE: $51,648-64,335

POSITION SUMMARY:

The Executive Assistant at the YMCA of Greater Pittsburgh intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined and also provides secretarial and high-level administrative support to the CEO.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

  • Manages the CEO’s schedule. Makes travel arrangements as necessary and prepares expense reports.
  • Regulates behavior based on assessment of situation, personal feelings, strengths, and limitations; uses discretion and independent judgment in handling confidential and sensitive information in connection with the CEO’s responsibilities.
  • Speaks in a clear, articulate manner.
  • Fields all incoming calls to the CEO’s office.
  • Writes clearly and concisely, using correct grammar, vocabulary, and appropriate tone for the message or audience.
  • Maintains highly confidential executive and board files and correspondence.
  • Coordinates annual schedules for Board of Directors and management meetings; produces and maintains minutes for meetings.
  • Coordinates arrangements for meetings of various committees, task forces, public officials and groups.
  • Maintains computer databases for various reports, committees and mailings.
  • Maintains organizational chart(s).
  • Gathers data, compiles and prepares all national statistical and assigned strategic plan reports.

LEADERSHIP COMPETENCIES:

  • Communication & Influence
  • Emotional Maturity

QUALIFICATIONS:

  • Bachelor's degree in social services, business or equivalent preferred.
  • YMCA Team Leader certification preferred.
  • Three or more years of related experience working as assistant to high level executives or administrators, preferably in a nonprofit setting.
  • Proficient in all standard business software.
  • Knowledgeable about office processes and procedures.
  • Ability to work with integrity, discretion and a professional approach.
  • Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
  • Strong written and verbal communication skills.
  • Ability to speak any language in addition to English may be helpful.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
  • The employee frequently is required to sit and reach, and must be able to move around the work environment.
  • The employee must occasionally lift and/or move up to 10 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
  • The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $51,648.00 - $64,335.00 per year

Benefits:

  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • Monday to Friday

Work Location: In person