Executive Assistant/Quality Control Specialist (EA/QC)

POSITION DESCRIPTION

Title: Executive Assistant/Quality Control Specialist (EA/QC)

Reports to: Chief Field Operations Officer

Department: Field

☒ Full-time

☒ Exempt

About NGP and NGPAF:

New Georgia Project (NGP) is a non-partisan, 501c3 nonprofit organization formed to register the unregistered people of color in the state of Georgia. Our work is based in registering and advocating for Georgians of color (Black, Latinos, Asian-Americans) while engaging them in the democratic process and participating in collective actions around common issue areas. Those issue areas include voting rights, quality and affordable health care, economic justice, civil rights and more.

This role will serve as the EA/QC for the Statesboro office, working directly for the Chief Field Operations Officer.

New Georgia Project Action Fund (NGPAF) is NGP’s non-partisan, 501c4 affiliate organization. It was formed to increase the civic participation of underrepresented and underserved communities of color. NGPAF does this by engaging in local and state political campaigns, in support of, or opposition to, ballot measures, referendums, recalls, initiatives and candidacies for local and state offices.

Position Summary:

NGP and NGPAF are vibrant, independent, fast-paced, non-partisan voter registration and civic organization that have seen explosive growth in the last twelve months and are headquartered in Atlanta, Georgia. NGP and NGPAF seek a collaborative, and innovative professional that will join the Organization during an exciting time of transformation.

The Executive Assistant will provide administrative support to the Chief of Field Operations, ensuring seamless day-to-day operations and enabling the Chief to focus on strategic leadership. This is a critical support role that requires exceptional organizational skills, discretion, and a passion for social justice.

Because our target communities and colleagues come from a wide range of backgrounds, applicants need to be able to thoughtfully navigate issues related to diversity, race, equity and inclusion, and bring a deep commitment to advancing these values. You’ll also need to bring a strong commitment to excellence and true collaboration, an ability to work quickly but carefully, and appreciation for/patience, and developing and growing your team members.

Essential Duties and Responsibilities:

Provide administrative support to the Chief of Field Operations, including:

· Managing calendars, scheduling meetings, and coordinating travel

· Handling correspondence, emails, and phone calls

· Preparing materials for meetings and presentations

· Maintain confidentiality and handle sensitive information with discretion

· Coordinate logistics for field operations, including events, trainings, and meetings

· Develop and maintain accurate records, databases, and spreadsheets

· Provide support for special projects and initiatives as needed

· Collaborate with other departments, including communications, digital, and fundraising

Analyze & Communicate

· Review, scan, and verify data from our outreach campaigns.

· Provide feedback reports to canvass managers regarding discrepancies identified.

· Use of VAN and other relevant database store port findings to Headquarters (HQ).

· Identify potential issues with program results and communicate information with canvass managers and HQ.

Required Qualifications

Quality Control

· 3+ years of quality control experience for organizations and institutions of similar size and budget

· 2+ years of Adobe Acrobat Professional, Microsoft Excel, and NGP VAN experience.

· 3+ years of experience working in teams and participating in cross-departmental planning with a diverse group of stakeholders.

· 2+ years of experience as an executive assistant or in a related role

· 2+ years of hand-on political campaign experience.

· 25% of statewide travel is required.

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Executive Assistant

· 2+ years of experience as an executive assistant or in a related role

· Proven track record of providing exceptional administrative support

· Excellent organizational, communication, and interpersonal skills

· Ability to maintain confidentiality and handle sensitive information

· Proficiency in Microsoft Office, Google Suite, and database management]

· Passion for social justice, civic engagement, and voter empowerment

Required Competencies

● Proven ability to prioritize and deliver on tight deadlines;

● Experience managing across and collaborating with diverse teams, personalities and expectations;

● Maintain a can do and solutions oriented attitude in all situations, especially tough situations;

● Willing and able to work a flexible schedule, including evenings and weekend;

● Demonstrated ability to be flexible with changing priorities, rapid response situations, and communicate clearly about deadlines and projects;

● Strong sense of organization and time management skills;

● Ability to work autonomously as well as in deep collaboration;

● Strong sense of urgency while remaining calm under pressure; and

● Commitment to the mission of NGP/NGPAF.

Nice-to-Have Qualifications

● Experience working as a member of a remote or geographically dispersed team (we are statewide in Georgia).

● Experience with wearing multiple hats.

● Profound social skills and excellent customer service.

● Ability to express the required competency for making a difference.

Scope and Impact:

The incumbent will have a passion and commitment for NGP’s and NGPAF’s mission, history, and its work. They will understand how this role contributes to the overall mission, drawing inspiration for the position of EA/QC from the community and support to the Chief Field Operations Officer in administrative operations. This person will be an inspiring and empathic individual of unquestioned integrity, ethics and values, treating others with respect. Additionally, this position has recurring work situations that involve having a high degree of discretion. The need for accuracy and effective utilization of accepted programs and routines is high. Errors in judgment will waste resources and adversely impact performance.

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily works in an office environment with a desk, chair, and quality lighting;

· All visitor, partners and employees are applying to the covid protocol. (wearing mask, temperature checks, etc.)

· Frequently required to sit for extended periods, reach with hands, fingers, and arms and speak and hear clearly

· Occasionally required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl

· May infrequently lift and/or move up to 20 pounds

· Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

· The noise level in the work environment is typically low to moderate

Compensation and Benefits:

Salary is commensurate with experience and within the parameters of the NGP and NGPAF compensation scale. Benefits include three weeks of vacation to start and access to medical, dental and vision insurance plans, as well as a retirement plan with an employer match.

Limitations and Disclaimer:

The above position description is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Must have reliable means of transportation to work and work-related functions.

Requirements are representative of minimum levels of knowledge, skills and/ or abilities. To perform this position successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an "at-will" basis.

NGP and NGPAF are equal opportunity employers. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, and veteran status.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Executive administrative support: 2 years (Required)

Ability to Commute:

• Statesboro, GA 30458 (Preferred)

Ability to Relocate:

• Statesboro, GA 30458: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Statesboro, GA 30458