Position Summary

Executive Director

Title: Executive Director (a.k.a Managing Director, Managing Member, & General Manager)

Direct reports: ~6-7 +/-

Indirect reports: ~40 +/-

Reports to: President of the Board of Directors

Salary: $90,000-$130,000, Exempt, 40+ hours per week, Health Insurance, 401k, and a generous Personal Time Off policy

The Baca Grande Property Owners Association

The Baca Grande’s mission is to enhance the health, well-being, safety, and property values in the Community (Art. of Inc., 4th, Sec. a&c.). Its purpose is in serving the community as a self-managed municipal-style social benefit and safety organization, encompassing emergency services (including ambulance & fire departments), a roads &maintenance department, member services, land use, permitting, and a corresponding fleet of heavy machinery and emergency service apparatus.

The Association is a non-profit 501(c)(4) entity managing a community encompassing ~14,000 acres of ecologically and aesthetically valuable lands in the northeastern portion of Colorado’s San Luis Valley, at the base of the Sangre de Cristo mountain range. The area includes unique and diverse topography and ecological systems, including,riparian areas, rare plant ecosystems, rare animal species, various climate zones, elk herds,

The Community is comprised of ~3,360 equally unique Members and provides a vast array of services and amenities to our Members as well as the surrounding community; including, parks, open space, conservation areas, trails, horse stables, campground, golf course, disc golf, tennis courts, ball fields, storage area, a community mitigation/mulch pit, ~90 miles of road, etc. Additionally, as a self-managed property owner and facilities owner, the Association indirectly provides community services such as some emergency communications, a library, community gathering space, emergency crew-quarters, search and rescue staging area, emergency shelter, and a community food bank.

The Executive Director’s Role

Responsibility Statement and Summary:

The Manager serves as the general manager and executive director of The Baca Grande Property Owners Association. Subject to the control of the Board, the Manager provides general supervision and direction of the business activities and operations of the corporation to fulfill its purpose and mission. The Manager has the general powers and duties of management usually vested in the office of president and general manager of a corporation and such other powers and duties as may be prescribed by the Board (Dec. Sec. 5.3 and Bylaws, Sec. 11.10-11).

Summary of Responsibilities and Contributions:

• Ensuring the Association’s activities are compliant and in furtherance of its mission.• Leading, managing, and developing the Association’s employees, volunteers, and organizational culture.• Developing, implementing, monitoring, and assessing the Association’s programs (including their impact).• Developing, implementing, monitoring, and assessing sound and compliant financial management practices (including budgeting).• Developing, implementing, monitoring, and assessing sound and compliant collection practices.• Developing, informing, and supporting the Board and the Board committees to carry out their governance functions.• Serving as a principal advisor to the Board of Directors on all matters of policy and Association matters.• Partnering with the President of the Board to help ensure the Board’s directives, policies, and resolutions are implemented.• Developing and maintaining beneficial relationships with Members, collaborators, governmental officials,neighboring agencies, civic organizations, vendors, local businesses, contractors, professional service providers, and other stakeholders.• Ensuring effective external communications about the Association and its mission, priorities, importance, programs, and activities.• Championing the Association and advocating its mission to internal and external stakeholders.• Keeping informed and the Association’s leadership informed of significant developments and changes in the internal and external environment.• Leading the Association’s planning processes.• Ensuring legal compliance (including all required filings) and sound risk management practices.

Qualifications

Required:

• Minimum 5 years’ prior experience in executive level leadership, or public administration, with multi-disciplinary/multi-department level responsibilities.• Minimum 5 years’ prior experience with full P&L responsibilities of a municipality, municipal departments, or comparable business experience.• Minimum 5 years’ prior leadership experience with a municipal style agency, non-profit organizations, or comparable business experience.• Minimum 10 years’ prior experience in a supervisory role with direct or indirect teams of at least 30 members.• Minimum 5 years’ experience with three or more of the following: policy development and interpretations, entity budgeting, financial & treasury management, risk management, human resources, facilities management, fleet management, business operations, strategic planning, emergency service management, non-profit/association management, and public relations.• Demonstrated ability to make decisions, lead teams, manage resources, and utilize discretion.• Proven success communicating and interacting with various personalities and diverse teams/departments.• Excellent problem-solving skills.• Must be self-motivated, possess a high degree of initiative, professionalism, and have high level of integrity.• Working knowledge of the Association, its purpose, Bylaws, Articles of Incorporation, Covenants, and related statutory requirements.

Education:

• A bachelor’s or master’s degree is required, preferably in Public Administration, Business Administration, Finance, or comparable area of study.• CMA or similar designation is preferred and may be required (before/after hire).• Requirement(s) may be offset with a corresponding amount of direct demonstrable and equivalent professional leadership experience.

Skills and Additional Requirements:

• Unsupervised leadership ability.• Enthusiastic/self-starter attitude.• Excellent written and verbal communication skills.• Strong initiative skills.• Reliable.• Strong organizational skills.• Strong time management skills.• Diplomatic liaison for building, maintaining, and motivating valued relationships.• Ability to manage multiple tasks in high stress situations.• Proactive facilitator for problem-solving (research and resolve).• Creates strategies, takes actions, and enforces policies and procedures. • Takes actions that effectuate directives accurately.• Professional presentation and appearance.• Valid Colorado Driver’s License.• Reliable transportation.• Able to work some evenings and possibly weekends.

Other Specific Responsibilities (in addition to the summary above)

Personnel & Administration:

• Supporting Board meetings and required documents.• Works with outside legal counsel to develop and prepare corporate resolutions and legal guidance.• Manage bids and contracts on behalf of the Association in accordance with Association policy.• Maintain high levels of safety compliance in accordance with Occupational Safety and Health Administration (OSHA) requirements for workplace safety and relations.• Effectively manage escalated and specialized scenarios as necessary.

P&L:

• Lead and manage the overall day-to-day financial management and operation of the Association.• Directs the preparation and maintenance of all required financial statements, records, and reports through the Association’s accountant(s).• Directs the preparation for all audits in coordination with the Board of Directors, Treasurer, accountant(s), and approved auditors.• Coordinates, recommends, and manages fiduciary care and risk management on behalf of the Association, including insurance and management of financial risk.• Coordinates the Association’s investment program in accordance with established policies.• Manages the Association’s assets, including, real estate and all physical assets.

Organizational Leadership:

• Advises all volunteer committees and provides administrative and organizational support; including but not limited to, guidance and advice pertaining to architectural standards, violations, interpretation of the covenants and restrictions, mediation of disputes, policy research, liabilities, and other matters in the Association’s best interest.• Supports the Board of Directors in committee volunteer recruitment, training, and development.• Plans and coordinates training and educational programs for the Board of Directors, committees, and members of the community.• Manages community events.• Manages, documents, and assists with the conduct of the Annual General Meeting, annual elections, and referendums.• Reviews ALL information and correspondence that will be publicly distributed and makes all final edits and gives approval of any information published to any media source (i.e., any websites and newspapers).

Covenant Management:

• Oversees the management of the Land Use department for all land-use matters within and adjacent to The Baca Grande• Represents the Association as work interfaces with local, federal, and state agencies and other entities at the land use approval and policy level.• Oversees the facilitation of member information needs and detailed tracking of all permitted activities.• Maintains the master calendar with all Association related events.• Understands and enforces the Covenants, Conditions and Restrictions and Design guidelines of the Association.• Reviews accounts and manages Member requested fee waivers.

Public Relations:

• Reviews ALL information and correspondence that will be publicly distributed and makes all final edits and gives approval of any information published to any media source, internal or external.• Manages the Association’s communication and public relations program and plans.• Communicates important events and details to the Board of Directors, committees, local government, and the community as necessary.• Resolves and/or mediates Member related matters as needed.

Job Type: Full-time

Pay: $90,000.00 - $130,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 10 hour shift

Ability to commute/relocate:

• Crestone, CO: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• P&L: 5 years (Required)
• Supervising: 10 years (Required)

License/Certification:

• CMCA or similar credentials (Preferred)

Ability to Relocate:

• Crestone, CO: Relocate before starting work (Required)

Work Location: In person