Executive Office Senior Administrative Assistant

The Senior Administrative Assistant will provide administrative support to the Executive Director, Deputy Director, and Executive Operations & Strategic Projects Manager. Incumbent will be responsible for maintaining calendar for Executive Director and Deputy Director, reconciling credit card statements, answering calls and emails, booking and reconciling travel, and varied administrative work of a difficult nature requiring judgment and at times creativity in completing tasks. Independently performs work of a regular and recurring nature within broadly defined practices and procedures and performs complex clerical work of the department under limited supervision. Also provides administrative support to various staff members, boards or committees to contribute to efficient operations. The ability to multi-task while maintaining complex schedules is essential in this position. The ideal candidate is resourceful, a good problem solver, has a positive personality and is organized. This position requires a couple of weeks of travel per year.

Exempt/Non-exempt and Salary Range:
The Executive Office Senior Administrative Assistant is a non-exempt position with a payrate starting at $20.71 per hour.

Reporting Relationship:
The Executive Office Senior Administrative Assistant is supervised by the Executive Operations & Strategic Projects Manager.

Location:
Nashville Headquarters

Duties and Responsibilities:

1. Manage and prioritize complex calendars, appointments, and meetings.

2. Coordinate travel arrangements, itineraries, and expense reporting.

3. Facilitate completion, collection and flow of required forms/documents such as purchase orders/ requisitions, invoices/requests for payment, and requests for information.

4. Maintain strict confidentiality of operations and records as directed.

5. Assist with project coordination, tracking timelines, and deliverables.

6. Maintains various reference files, assembles and organizes data, and prepares necessary reports.

7. Research clerical material and edits for inclusion into reports; recognize variations and verify completeness and accuracy of printed material.

8. Reviews and verifies documents, general reports and records for accuracy and conformance to departmental rules and procedures.

9. Interprets and applies established policies and procedures where clear and ample precedents have been established; searches documents to answer factual inquiries and to locate information.

10. May lead or direct the work of other support staff and/or temporary staff as assigned or provide assistance and back-up as needed.

11. Will be required to learn, interact with, and possibly become certified in various software platforms.

12. Travel twice a year, possibly more, to attend USET Board of Directors Meeting will be required.

13. Other duties as assigned.

Qualifications & Requirements:

1. Associates Degree in Business Administration or closely related field obtained from an accredited college or technical school that has equipped the applicant with the specific knowledge, skills and abilities to successfully perform the duties of the position. Documented experience in a paid related position will be considered in lieu of a degree.

2. Minimum of three years increasingly responsible administrative work experience required.

3. Considerable knowledge of standard offices practices and procedures, equipment and clerical/secretarial techniques, including computer literacy and proficiency related to a variety of software applications.

4. Considerable knowledge of grammar, punctuation, spelling, syntax, appropriate style and arithmetic. Ability to operate a variety of office equipment, including laptops, printers, and other electronic equipment.

5. Must possess excellent verbal and written communication and organizational skills.

6. Must possess cultural sensitivity and ability to work within the customs and traditions of various tribal groups.

7. Effective time management skills.

8. Ability to thrive in diverse environment.

9. Ability to show initiative, be conscientious and relate effectively with co-workers and the public.

10. Ability to travel and work irregular hours, on an as needed basis.

USET/USET SPF is committed to Native American preference and is an Equal Opportunity Employer.

Pay: From $20.71 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Application Question(s):

• Are you a citizen of a federally recognized Tribal Nation?

Education:

• Associate (Preferred)

Experience:

• Administrative: 3 years (Required)

Work Location: In person