Fleet Assistant

Summary

Provide clerical assistance to Fleet Director to ensure all shops run effectively and new equipment is delivered on time.

BENEFITS:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off

HOURS

• Monday – Friday
• 8:00 am – 4:30 pm (Flexible)
• This is NOT a remote or hybrid position

RESPONSIBILITIES / DUTIES

1) Assist Fleet Director with daily tasks and communications

• Returning emails
• Following up on equipment builds
• Assisting with equipment procurement
• Assisting with adding projects and updating project tracker in Smartsheets
• Maintaining communication with shop leads on current and upcoming projects
• Assisting with California Air Resources Board (CARB)

2) Attend fleet related meetings

• Attend fleet related meetings
• Take notes/minutes for all meetings
• Assist in creating reports requested in meetings
• Lead mechanics meeting when needed
• Attend work events and conventions(traveling)
• Visit truck build shops

3) New Equipment Management

Registration

• Complete PFR registration for all fleet units.
• Visit DMV as required to complete title and registration processes
• Track vehicle smog certification requirements to ensure compliance

New Numbers in RTA

• Add vehicle when order
• Activate when in service

New Numbers in Vista

Add new vehicles to insurance

Add new vehicles in Pre-Pass

• Remove when sold

Add new Vehicles in Fast track

• Remove when sold

Track sold vehicles

• Assist in the vehicle sales process, ensuring all required documentation and system updates are completed
• Monitor and maintain a list of vehicles available for sale
• Remove sold units from insurance, RTA, Vista, and compliance platforms.
• Other duties assigned

KNOWLEDGE, SKILLS, AND ABILITIES

1) Minimum Education Required: High school diploma, secondary education a plus.
2) Minimum Experience: Work experience a plus
3)Computer Skills: Proficient in Microsoft Office Suite e.g., Word, Excel, & Outlook.
4) Experience with RTA (fleet software), Vista, and Smartsheet is a plus, but not required
5) Ability to understand and carry out oral and written directions
6) Aptitude for learning
7) Strong attention to detail and ability to work independently or as part of a team
8) Enjoys working for and with others
9) Excellent written and verbal communication skills
10) Logical deductive reasoning
11) Reliability in checking own work to ensure accuracy
12) Takes responsibility and ensures the job is completed
13) Well-organized and able to carry out assignments with minimal supervision
14) Willing to go the extra mile and a half - and then some if needed!
15) Required: The ability to take notes at all meetings and distribute them as requested by management

If you enjoy working in a supportive role, want to learn how a fleet operates, and are looking for a career, we want to hear from you.

Equal Employment Opportunity Employer

Chrisp Company is an equal opportunity employer and makes employment decisions on the basis of merit. Chrisp Company policy prohibits unlawful discrimination based on race, color, creed, sex, age, national origin and ancestry, religion, disability, veteran status, or any other consideration made unlawful by federal, state, or local laws. Chrisp Company's commitment to Equal Opportunity Employment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of Chrisp Company, including managers and co-workers.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• During the hiring process, we must conduct a DMV review. Is your driving record clean?
• Are you open to occasional light travel?
• Is there anything else you'd like us to take into consideration?

Ability to Commute:

• Fremont, CA 94539 (Required)

Work Location: In person