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Fundraising and Communications Coordinator

Jenkintown Library
Jenkintown, PA 19046
Hybrid work
$16 - $17 an hour - Part-time

Location

Jenkintown, PA 19046

Benefits
Pulled from the full job description

  • Flexible schedule
  • Paid time off
  • Paid training

Full job description

This position combines both the marketing and fundraising efforts of Jenkintown Library. This vital role will be responsible for supporting the Jenkintown Library’s fundraising efforts amongst its Board of Trustees’ Fundraising Committee and the Friends of the Jenkintown Library, and facilitating interactions between the library and its donors. This person will be responsible for Jenkintown Library’s overall communications and will manage the Library’s “personality” in written and visual form such that the Library’s unique “Voice” emerges. This will be accomplished through regularly updating and maintaining the Library’s website as well as promoting, marketing and increasing the visibility of Jenkintown Library through email, a regular newsletter, program announcements, and social media networks.

This position requires excellent computer, organization, and communication skills, the ability to work both independently and in a team environment, and the ability to implement social media strategies that promote Jenkintown Library. This position also requires the candidate to demonstrate creativity, self-initiative, excellent writing skills and attention to detail.

This position is 90% Remote, with 10% of the work requirement including in-person meetings and in-person assistance with events, fundraisers and donor campaigns.

This position reports to the Library Director, and the Fundraising and Development Committee of the Board of Trustees.

Role and Responsibilities

· CRM: Maintain our Customer Relationship Management (CRM) database, and run CRM reports. Aplos experience, or experience with another CRM, is preferred.

· Donation Response: Track donations, issue receipts and thank-you notes in a timely manner.

· Jenkintown Library Team: Collaborate with staff, Friends of the Jenkintown Library and Board of Trustees on fundraising campaigns and events. This position requires interface and collaboration with multiple sources, and the ability to handle multiple projects within the same timeframe.

· In-House Fundraising: Plan and execute in-house fundraising campaigns with staff support.

· Dedicated Donor Campaigns: Develop Dedicated Donor Campaigns in collaboration with the Library Director and the Board Development Committee.

· Fundraising Goals: Work with Treasurer and Library Director to track and report on fundraising goals, trends, and give input on the changing nature of the library’s fundraising initiatives.

· Website: Review, plan, and execute a revamp of the library’s website. Regularly update the library’s website with new events, library news, and other adjustments as needed.

· Social Media: Be proficient and stay up to date with the trends and practices of Facebook, X (Formerly Twitter), Instagram, and other social media outlets. Update the library’s social media with four to eight posts per week, with updates and library news. Engage the interest of our patrons with the library’s unique “voice” on these platforms. Provide analysis of trends in the library’s social media effectiveness, and suggestions for improving reach and click-through rates.

· Newsletter: Craft and distribute a monthly newsletter via email through ConstantContact. Actively participate in advertising this newsletter. Newsletter should be released on the 1st of each month.

· Reports: Produce reports on fundraising numbers, social media output and response, and ConstantContact newsletter statistics.

Commitments

· Attend monthly Board of Trustees, Board subcommittee, and Friends meetings when requested.

· Attend scheduled and emergency staff meetings, as required by the Director.

· Attend events and programs as requested.

Professional Skills Recommended

· Diplomacy: Works with people of all types and capabilities, building strengths and creating community. Seeks and fosters great connections for the Jenkintown Library.

· Professionalism: Must be able to work with staff, board, Friends and donors in a polite, professional manner.

· Multitasking: Must be able to juggle a high volume of unique tasks that may not always be predictable.

· Accounting:This job will consistently involve accounting for funds, working with a budget, and making reports on financial goals and statuses. Experience with accounting or donor management is highly recommended.

· Time Management Skills: The ability to keep to a schedule and manage tasks in a timely manner. Ability to manage tasks to meet specific, reasonable deadlines.

· Networking Skill: Must be able to make connections and articulate library interests to community supporters, donors, and other members of the Jenkintown community. Passion for community growth and connection is strongly preferred.

· Microsoft Office: Familiarity with Microsoft Office products such as Word, Excel and Outlook.

· Google Products: Familiarity with Google Docs, Drive, Calendar, and other Google workspace products.

Writing and Social Media Skill

All candidates must submit a portfolio with their application. Portfolio should include an example of their writing style (such as a fundraising letter or a donation thank-you, this can be a fictional example), and an example set of social media posts for an event (these can be fictional posts for a fictional event).

Qualifications and Education Requirements

· Requires a high school diploma or G.E.D., Associates or Bachelor’s Degree in Business, Accounting, Nonprofit Management, Marketing, or Communications preferred.

· Experience working with nonprofits and/or federally or state funded entities strongly preferred.

· Must be willing and able to travel within Montgomery County, PA.

Probation Period

All new employees are subject to a 90 day probationary hire. A performance review will be conducted during or upon the completion of the employee’s first 90 days. The Jenkintown Library reserves the right to separate employment with any individual during this probationary period, for any reason.

Child Protection Clearances

All employees must provide the following Child Protection Clearances, or proof of their application for them, by their first day of employment. All expenses related to applying for and renewing clearances will be reimbursed.

PA Child Abuse History Clearance (CY113):

Available through the Pennsylvania Department of Human Services through the following link

https://www.dhs.pa.gov/KeepKidsSafe/Clearances/Pages/default.aspx

PA State Police Criminal History Clearance:

Available through the following link https://epatch.state.pa.us/Home.jsp

FBI Fingerprint Clearances:

Set up appointment at the following link and follow the steps below.

https://www.identogo.com/locations/pennsylvania Select Digital Fingerprinting.

Enter the service code 1KG738

Schedule your appointment with one of the listed fingerprinting centers. Payment is made at the time of your appointment. Present your receipt for reimbursement.

All employees must take part in Mandated Reporter Training within 30 days of their employment.

Register and complete training at the following link, then present your certificate of completion to the Library Director: § https://www.reportabusepa.pitt.edu/

Job Type: Part-time

Pay: $16.00 - $17.00 per hour

Expected hours: 20 – 28 per week

Benefits:

  • Flexible schedule
  • Paid time off
  • Paid training

Schedule:

  • 4 hour shift
  • 8 hour shift
  • Day shift
  • Evenings as needed
  • Weekends as needed

Experience:

  • Fundraising: 1 year (Preferred)

Ability to Commute:

  • Jenkintown, PA 19046 (Required)

Work Location: Hybrid remote in Jenkintown, PA 19046