Fundraising & Events Coordinator

POSITION SUMMARY

The Special Events & Fundraising Coordinator will play a crucial role in supporting the organization's fundraising efforts through the coordination of special events and donor recognition activities. They will be responsible for maintaining event supplies, coordinating logistics, assist in managing event budgets, soliciting in-kind donations, and providing hands-on assistance during the planning and execution of events. The ideal candidate will be highly organized, detail-oriented, capable of multitasking in a fast-paced environment, and have the ability to handle confidential information with professionalism.

DUTIES AND RESPONSIBILITIES

• Support the organization by assisting with the coordination of fundraising events and donor recognition events.
• Maintain and organize the inventory of event supplies, signage, and collateral.
• Coordinate event logistics, publicity, including public relations, advertising, and collateral material design, production, and distribution with appropriate team members.
• Assist the Development Director with the development and fulfillment of special event budgets, sponsorship packages, and strategies to meet fundraising goals.
• Support in-kind donation solicitations for each event, including securing donations from local businesses and vendors.
• Assist with tracking event expenses and revenue, including vendor contracts, invoices, and receipts.
• Coordinate and assist the Development Director with the execution of special event logistics, including setup, teardown, and on-site coordination.
• Provide hands-on assistance during events, taking ownership of tasks, and demonstrating confidence in taking initiative and problem resolution.
• Provide support and coordination for annual food drives, volunteer appreciation events, and holiday events, working with volunteers, donors, and other departments internally.
• Solicit in-kind donations for Community Cooperative events and the annual silent auction. Procure appropriate vendors for events.
• Serve as day-of front-line staff for all Community Cooperative events.
• Perform other duties as assigned by the Development Director and CEO to support the overall mission and success of the organization

MINIMUM QUALIFICAITONS

• Bachelor's degree in a relevant field or equivalent experience.
• Proficiency in Microsoft Office Suite. Proficient knowledge and experience with MS Office Suite and the demonstrated ability to quickly learn other software programs that the department utilizes such as Constant Contact and Raiser's Edge.
• Previous experience in nonprofit fundraising or development preferred and knowledge of fundraising, event planning, and marketing is desired.
• Strong organizational skills, attention to detail and excellent written & verbal communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Flexibility to work occasional evenings and weekends for events and meetings.
• A successful candidate will have enthusiasm, creativity, and strong organizational skills as well as a sense of self direction and follow through.
• Ability to lift and carry event supplies and materials as required.
• The ability to work with people from different backgrounds is essential.

Work Schedule

This is a full time, non-exempt level position. Normal Office Hours are 9:00 a.m. to 5:00 p.m., flexible to the needs of the department. Night and or weekend event work is required as necessary.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Nights as needed
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• Event planning: 1 year (Preferred)

Ability to Relocate:

• Fort Myers, FL 33916: Relocate before starting work (Required)

Work Location: In person