Give Day Director

Job Summary
The Give Day Director is key to running, directing, and coordinating the day-to-day administrative and logistical duties of the White Rose Leadership Institute (WRLI)’s signature event, Give Local York. The Give Day Director will wear several hats and perform a range of event planning and marketing/communication duties, in addition to, administrative functions. This position is supported by a part time administrative assistant.

Give Local York contracts with Bonterra, a Give Day support organization providing software, website management, training, and other key functions. The Give Day Director will work closely with our Bonterra representative.

ESSENTIAL FUNCTIONS
● Take initiative to solve problems independently and creatively
● Effectively and respectfully communicate with internal and external stakeholders in a variety of different formats
● Strategically manage time
● Strong attention to detail
● Multitask to complete a variety of duties without letting anything fall through the cracks
● Maintain composure and embody a customer service mindset
● Be prompt and prepared at all times
● Remember key details as multiple people make verbal, hand-written, and emailed requests throughout the day
● Work quickly, but accurately

GENERAL DUTIES

• Managing communications around Give Local York—fielding organizational phone calls, emails, and traditional mail
• Directly assisting Executive Director
• Planning Give Day events and meetings
• Maintaining contact lists
• Representing WRLI interests in relationships with external associates, including vendors, consultants, donors, members and clients
• Invoicing sponsors and vendors
• Update and maintain Give Local York’s social media presence
• Assist in planning, writing and managing communications with nonprofits and donors
• Assist in planning, writing and managing Nonprofit Toolkit and Training Series along with our Give Day representative at Bonterra
• Work with Day-Of Event Committee to coordinate event logistics
• Event planning, promotion, and on-site execution with volunteers including setup and teardown
• Draft, distribute and pitch news releases, media alerts and other stories
• Maintain up-to-date event documents including site-schedule forms and action plans
• Assist with ensuring the special events content on the Give Local York website and social media sites are updated
• Assisting with post-event reporting
• Other duties as assigned

SKILLS AND QUALIFICATIONS

❏ Enthusiasm for the mission of the White Rose Leadership Institute

❏ Two to three years of directly related experience in event planning, and/or marketing/communications

❏ Self-motivated, excellent organizational skills, detail-oriented, ability to prioritize, multi-task and meet deadlines

❏ Ability to communicate in a professional manner with sponsors, press and community contacts; an effective communicator, both written and oral

❏ Firm grasp of available tools and platforms in the social media space

❏ Must be computer proficient (working knowledge of word processing, PowerPoint, Excel, Google Drive, email marketing, and the ability to learn our Give Day platform)

❏ Previous related experience in marketing, communications, event planning

❏ Proficiency in Adobe Photoshop, Acrobat, InDesign, and Canva highly desired

❏ Excellent organization, management and administrative skills with attention to detail

❏ Ability to make independent decisions, plan and organize tasks, and meet deadlines

❏ Ability to maintain confidentiality regarding donors, stakeholders, and proprietary practices

Job Type: Full-time

Pay: $55,779.00 - $64,511.00 per year

Experience:

• Marketing: 2 years (Required)
• Event planning: 2 years (Required)

Work Location: Hybrid remote in York, PA 17401