Position Summary: Land Use & Permitting Administrator

Title: Land Use & Permitting Administrator

Direct reports: N/A

Indirect reports: N/A

Reports to: General Manager / Executive Director

Salary: $50,000-$60,000DOE, Exempt, 40+ hours per week, Health Insurance, 401k, and a generous Personal Time Off policy

The Baca Grande Property Owners Association

The Baca Grande’s mission is to enhance health, well-being, safety, and property values in the Community (Art. of Inc., 4th, Sec. a&c.). The primary and unique purpose is serving the community as a municipal-style social benefit and safety organization, encompassing an ambulance department, fire department, roads & maintenance department, member services, land use, and a corresponding fleet of heavy machinery and emergency service apparatus.

The Association is a non-profit 501(c)(4) entity managing a community encompassing ~14,000 acres of ecologically and aesthetically valuable lands in the northeastern portion of Colorado’s San Luis Valley, at the base of the Sangre de Cristo mountain range. The area includes unique and diverse topography and ecological systems, including, riparian areas, rare plant ecosystems, rare animal species, various climate zones, elk herds,

The Community is comprised of ~3,360 equally unique Members and provides a vast array of services and amenities to our Members as well as the surrounding community; including, parks, open space, conservation areas, trails, horse stables, campground, golf course, disc golf, tennis courts, ball fields, storage area, a community mitigation/mulch pit, ~90 miles of road, etc. Additionally, as a self-managed property owner and facilities owner, the Association indirectly provides community services such as some emergency communications, a library, community gathering space, emergency crew-quarters, search and rescue staging area, emergency shelter, and a community food bank.

The Land Use Administrator’s Role

Summary of Responsibilities:

• Administer all aspects of the permitting and building approval process.• Serve as the administrator for all tasks involving the EAC.• Primary Member contact for:o Accepting and disseminating building applicationso Ensuring permit submittals are complete and ready for EAC reviewo Collection of permit and building related fees• Scheduling of EAC meetings• Recording EAC minutes, agendas, schedules• Posting of minutes, agendas, schedules on website• Facilitator for EAC special meetings with the public• Schedule site visits and EAC approval visits• Coordinate with EAC members on site visits• Maintain accurate and complete owner records• Administer confirmation letters for approvals, site visits• Administer covenant compliance communications• Administer letters for building extensions, deadlines, expirations• Liaise with property owners throughout the construction process• Liaise with property owners regarding variance and compliance issues• Enforcement of covenants and other compliance issues.• Managing Member/owner requests, violations, etc..• Coordinate with road department for road cuts, deposits, inspections.• Electronic tracking of permits, violations, extensions, required State & County permits. • Administering Permitting/Land Use forms and documents.• Represent the Land Use office in actions of appeal to BoD.• Recruitment of EAC members.• Coordinate permitting activities with County Land Use and Baca Grande Water and Sanitation.• Maintain and secure Land Use files and records; including, electronic archiving of Land Use communications, minutes, agendas as well as job manuals and protocol sheets.• Coordinate with community focus groups when necessary.• Attend Community meetings where Land Use/Association representation is needed.• Adminsiter title company inquires, ownership transfers, and lot consolidations. • Serve to support other administrative roles and front desk duties as needed; including, answering phones and greeting guests.• Other responsibilities and projects as assigned by the General Manager.

Skills and Additional Requirements:

• Ability to work with minimal supervision. • Enthusiastic/self-starter attitude.• Excellent written and verbal communication skills. • Strong initiative skills. • Reliable. • Strong organizational skills. • Strong time management skills. • Diplomatic liaison for building, maintaining, and motivating valued relationships.• Ability to manage multiple tasks in high stress situations.• Proven problem-solving skills.• Enforces policies and procedures. • Professional presentation and appearance. • Valid Colorado Driver’s License. • Reliable transportation.

Qualifications

Required:

• Minimum of 2 years prior experience in a high pace, active, office environment.• Minimum of 2 years prior experience working in public relations.• Minimum of 2 years prior experience working with individuals in a solution based manner.• Minimum of 2 years working successfully in the arena of conflict management.• Proven success communicating and interacting with various personalities and diverse teams/departments.• Excellent problem-solving skills. • Must be self-motivated, possess a high degree of initiative, professionalism, and have high level of integrity.• Working knowledge of the Association, its purpose, Bylaws, Articles of Incorporation, Covenants, and Design Guidelines.

Education:

• A bachelor’s degree is required, preferably in Public Administration, Business Administration, Planning,Finance, or comparable area of study (this may be offset with 7+ years of demonstrable professional experience).

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 10 hour shift

Ability to Commute:

• Crestone, CO (Required)

Ability to Relocate:

• Crestone, CO: Relocate before starting work (Required)

Work Location: In person