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Litigation Paralegal/Legal Assistant

Smith Hulsey & Busey
5 reviews
1 Independent Dr, Jacksonville, FL 32202


1 Independent Dr, Jacksonville, FL 32202

Pulled from the full job description

  • 401(k)
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Paid time off
  • Vision insurance

Full job description

The law firm of Smith Hulsey & Busey is seeking a full-time Litigation Paralegal/Legal Assistant to join our team. Preference will be given to candidates with prior Paralegal experience. This individual will play an essential role in Smith Hulsey & Busey’s Litigation Department, supporting Shareholders and Associates and be an integral aspect to achieving the Firm’s overall objectives.

Essential Duties & Responsibilities:

  • Reporting directly to 2+ Litigation lawyers
  • Typing, reading, reviewing, and editing documents (hard copy and electronic) and specialized correspondence
  • Communicating with lawyers and clients to keep everyone up-to-date
  • Coordinating appointments, including all correspondence and logistics necessary; keeping calendars up-to-date for all involved parties
  • Assisting with accounting and billing needs by responding accurately and promptly to the Firm’s Accounting Department for concerns, including but not limited to: time-keeping input, questions and adjustments, Work In Process status updates, delinquent accounts receivables, etc.
  • Preparing legal documents such as responses, summons, complaints, and subpoenas
  • Readying materials for trial proceedings including documents, evidence, and verifying factual information
  • Supporting lawyers during trial by preparing documents, fact checking, preparing evidence for presentation and tracking case developments; researching and compiling information that helps strengthen a case for the assigned lawyer(s)
  • Maintaining a log and/or file for reference and review for each matter/case/client
  • Seeing that the client files in the Litigation Department are kept in good order, including: documents being accurately scanned in/filed to Firm systems, are kept well-ordered, binders are organized accurately, etc.
  • Coordinating work flow with other Legal Assistants; taking responsibility for the quality and timeliness of the secretarial work product
  • Additional duties as required.

Knowledge, Education, Skills & Abilities Preferred Requirements:

  • Bachelor’s Degree preferred, or equivalent combination of education and work experience
  • Prior experience with time-keeping, document management and record management software; Tabs3 and NetDocuments preferred
  • Proficiency in computer technology used in an office environment (Microsoft Word, Excel, Adobe, etc.)
  • Ability to communicate effectively and professionally with lawyers, executives, and clients
  • Initiative, critical thinking mindset, and problem-solving skills are must-haves

Additional Information:

  • The candidate should plan to work scheduled in-office hours coinciding with lawyers she/he supports for best productivity realization; these hours are typically but not exclusively 8:30 am – 5:00 pm, Monday – Friday
  • Minimal overtime hours should be anticipated, and will be discussed in advance and necessitated by special projects and/or work flow.

Work Remotely

  • No

Job Type: Full-time


  • 401(k)
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Paid time off
  • Vision insurance


  • Monday to Friday

Travel requirement:

  • No travel


  • paralegal and/or legal assistant: 3 years (Required)

Work Location: In person