Office Administrative Assistant

Job Overview
St. Mark Lutheran School is seeking a part-time Administrative Assistant who will support the daily operations of the school while helping advance the mission of St. Mark Lutheran Church and School. This position plays an important role in creating a welcoming and organized school environment for students, families, staff, and visitors.

Purpose of the Position
The Administrative Assistant provides front office support for the school and preschool. This individual greets visitors, manages communications, assists with student records and administrative tasks, and supports the principal, teachers, and volunteers in the daily operation of the school.

Hours and Compensation
30–36 hours per week during the school year
Four days per week
A full day is 7:30 AM – 3:30 PM (8 hours)
Days are flexible, but Wednesday must be a full workday
Pay begins at $18.00 per hour, depending on experience
Summer hours are approximately 12–15 hours per week during June and July

Primary Responsibilities
Greet and assist visitors, parents, students, and staff in the school office
Answer and route phone calls and monitor building entry
Assist with school communications, including the weekly newsletter and announcements
Maintain student records, attendance, and enrollment documentation
Use the FACTS Student Information System to manage student information and reports
Coordinate school events, volunteers, and programs such as hot lunch
Assist with school pictures, open house preparation, and other school activities
Order and maintain office and curriculum supplies
Assist with tuition processing and the school Scrip program
Provide basic care for ill or injured students and maintain student health records
Coordinate monthly fire drills and maintain required documentation
Support teachers with field trip transportation arrangements and related logistics

Qualifications
A love for Jesus Christ and a desire to serve in a Christian school ministry
Strong organizational and communication skills
Ability to interact professionally with parents, students, staff, and volunteers
Experience with Google Workspace and Microsoft Office
Ability to learn and utilize school management software (FACTS)
Ability to manage confidential information responsibly

Confidentiality Requirement
This position involves access to confidential information related to students, families, and staff. The Administrative Assistant must maintain strict confidentiality at all times. Any mishandling or breach of confidential information may result in immediate termination.

Pay: From $18.00 per hour

Benefits:

• Flexible schedule

Work Location: In person