Office Coordinator

Office Coordinator

An established aerospace manufacturing company located in Minden, Nevada, is seeking a reliable Office Coordinator with the following abilities to join our team. We need a self-motivated professional that has a passion for keeping the office organized, attention to detail, and enjoys managing office operations all while working with customers, vendors and employees.

Key Responsibilities:

· Performs administrative duties including typing, copying, filing, faxing, emailing, etc.

· Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.

· Serves as the receptionist for the office, greeting visitors and applicants.

· Answers phones, directs calls to appropriate individuals, and prepares messages.

· Prepares letters, memos, forms, and reports according to written or verbal instructions.

· Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.

· Maintains filing systems either manually or electronically.

· Manages office supplies inventory.

· Works closely with vendors to place orders.

· Assists employees with time off request forms.

· Creates packing slips and bill of ladings.

· Arranges outgoing and incoming shipments including international logistics.

· Verifies all shipping documentation.

· Works closely with quality to ensure proper documentation is provided for all parts.

· Assists leadership to maintain safety compliance and ISO 9001 certification.

· Performs other related duties as assigned.

Required Skills:

· Ability to type at least 45 words per minute.

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Proficient with Microsoft Office Suite (excel, word, outlook and access).

· Proficient with QuickBooks.

Education and Experience:

· High school diploma or equivalent required.

· Administrative experience preferred.

Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

Qualifications:

· Must be able to pass a background check.

· Spanish speaking is a plus

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative: 1 year (Required)
• QuickBooks: 1 year (Required)
• Microsoft Office Suite (excel, word, outlook and access): 1 year (Required)

Ability to Relocate:

• Minden, NV 89423: Relocate before starting work (Required)

Work Location: In person