Operations Assistant

Orion Communities
Phoenixville, PA 19460
$18.50 - $20.00 an hour - Part-time, Full-time
Pay in top 20% for this fieldCompared to similar jobs on Indeed

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  • $18.50 - $20.00 an hour

Job type

  • Full-time
  • Part-time

Shift and schedule

  • No weekends
  • Day shift
  • Monday to Friday


Phoenixville, PA 19460

Pulled from the full job description

  • Dental insurance
  • Retirement plan

Full job description

Job Title: Operations Assistant

Position Status: Part- Time

Reports To: Operations Manager

Job Overview: Provides administrative assistance to both Operations and Case Management staff. This role involves document management, effective communication, data entry, resource coordination, and handling various administrative tasks to ensure the smooth functioning of daily operations for the respective teams.

Responsibilities and Duties:

· Provide administrative support to the case management team and leadership team as directed by Operations Manager.

· Collaborate with ROOF's Program Specialist to book hotel rooms for program participants.

· Maintain ROOF's journal by recording essential information and updates regularly.

· Record and process ROOF’s invoices received in accordance with established procedures and funding requirements.

· Coordinate with the Bookkeeper and Operations Manager to ensure timely payment and reconciliation.

· Collaborate with Case Management to ensure timely payments for Community Emergency Fund.

· Collaborate with the team in organizing and executing mailings and events by providing logistical support to ensure the success of various activities.

· Maintain, monitor, and order office supplies as needed.

· Maintaining inventory of gift cards for Community Emergency Fund.

· Annually re-certify the PA Certificate and Tax-Exempt Certificate in compliance with State and Federal requirements.

· Collaborate with team members to support shared goals and initiatives.

· Provide assistance to colleagues as needed, fostering a collaborative work environment.


· High School Diploma or GED required.

· Previous administrative support experience required.

· 5 years of relevant experience preferred.

· Strong organizational skills with attention to detail.

· Effective communication skills, and the ability to multitask

· Ability to collaborate with others.

· Proficient with Microsoft applications, databases and Share Point

· Ability to handle sensitive and confidential information.

Job Types: Full-time, Part-time

Pay: $18.50 - $20.00 per hour

Expected hours: 25 – 30 per week


  • Dental insurance
  • Retirement plan


  • Day shift
  • Monday to Friday
  • No weekends


  • Microsoft Excel: 5 years (Required)

Ability to Commute:

  • Phoenixville, PA 19460 (Required)

Work Location: In person

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