Operations Assistant & Food Program Coordinator

Operations Management:

Operations Assistant & Food Program Coordinator

Our School:
Founded in 2018 in Ensley, BuildUP is a private, workforce development high school located in the Titusville community of Birmingham. The vision of BuildUP is to empower and equip youth and communities to determine their own future. At BuildUP, students are able to:

1. Acquire a self-directed, career-focused education
2. Gain knowledge and skills in a high demand field of their choosing
3. Own homes to build personal wealth and lead long-term neighborhood revitalization

BuildUP C.O.R.E. values: Community, Ownership, Resilience and Excellence.

Reports to: Operations Director

Job Summary:
The Operations Assistant and Food Program Coordinator is responsible for supporting the day-to-day operations of our organization while also coordinating and implementing our food program.

• Welcoming Environment: Create a welcoming front office environment for students and families
• Communication: Monitor the front desk and main school phone line
• Organization: Manage and oversee the digital and physical student and staff file system
• Student Recruitment and Enrollment: Assist in student recruitment and enrollment
• Supply Management: Maintain non-instructional supplies and order instructional supplies for staff following proper documentation and protocol

Schoolwide Systems:

• School Wide Systems: Upholds and refines school wides systems such as Entry, Transitions, Lunch etc to foster a positive, achievement-oriented school culture.
• Food Program Front End: Coordinate the food services for the school to ensure that breakfast and lunch are delivered and run in a timely and proper manner
• Food Program Back End: Coordinate with Federal Nutrition Program and Vendors to maintain compliance with regulations and fiscal sustainability
• School Wide Projects: Assist with school-wide projects such as community events

Professionalism/Core Values:

• Community: Develop and maintain supportive, inclusive, and appropriate relationships with students and families built on trust and respect that adheres to school-wide procedure for communicating grades and student progress.
• Ownership: Participate in professional development training, collaborate effectively and amicably with colleagues, and establish professional learning goals while making progress to improve your practice.
• Resilience: Navigates challenges with an orientation of problem solving, empathy, and an asset based mindset. Maintain professional and timely correspondence with Leadership, staff, peers, students, families, and community members despite difficulties.
• Excellence: Meets and exceeds expectations for your role. Show up on-time to Morning Huddle, classes, cafeteria and lunch duty, meetings, and Closeout.

Key Responsibilities:
● Assist with the day-to-day operations of the organization, including administrative tasks such as answering phone calls, responding to emails, and maintaining office supplies.
● Support the coordination and implementation of our food program, including scheduling deliveries, managing inventory, and communicating with vendors and partners.
● Help with event planning and coordination, including scheduling, logistics, and on-site support.
● Maintain accurate records and data related to our operations and food program, including tracking expenses and budgets.
● Facilitate service of breakfast and lunch for school students.
● Collaborate with other members of the team to ensure smooth and efficient operations across the organization.
● Provide excellent customer service to our partners, vendors, and stakeholders.
● Attend all vital food service training and maintain all health department food standards.
● Other duties as assigned by the supervisor.

Growth Mindset
● Model school CORE values and character strengths at all times
● Willing to offer support and receive constructive feedback from colleagues in order to create a professional working atmosphere that is conducive to change and improvement
● Participate in school-wide and individual professional development, including pre-service summer training, weekly during the academic year and monthly staff meetings.

● Demonstrate a personal commitment to growth and development

Qualifications:
● High school diploma or equivalent required; associate or bachelor’s degree preferred.
● Experience in administrative support, operations, or food service preferred.
● Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
● Excellent verbal and written communication skills.
● Proficiency in Microsoft Office and Google Suite.
● Ability to work independently and as part of a team in a fast-paced environment.
● Comfortable working with diverse populations and communities.
● Knowledge of food safety and sanitation guidelines preferred.
● Ability to lift and carry up to 50 pounds.

Benefits:
● Full-time employees are eligible for health, dental, vision and retirement benefits
● 401k retirement program with match after 1 year of service
● Bi-Weekly pay

Job Type: Full-time

Pay: $35,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person