Payroll & Bookkeeping Specialist

We are seeking a detail-oriented and experienced Payroll and Bookkeeping Specialist to join our team. In this role, you will be responsible for accurately managing payroll processes and maintaining financial records for a variety of clients. The ideal candidate will have strong organizational skills, proficiency with accounting software, and a commitment to accuracy and confidentiality.

Key Responsibilities:

• Process payroll for multiple clients accurately and in a timely manner. This includes reviewing and validating payroll data, preparing and entering data, reviewing final summaries for accuracy, downloading payroll data into company files and sending information to clients.
• Maintain and update payroll records, including new hires, terminations, and adjustments.
• Handle payroll tax payments, filings, and resolve discrepancies as they arise.
• Provide support and respond timely to client’s inquiries regarding payroll, including census information for employee benefits plans, audits, etc.
• Maintain knowledge on the firm’s payroll software (ADP).
• Stay up to date with current regulations regarding local, state and federal payroll requirements.
• Perform general bookkeeping tasks such as recording financial transactions, reconciling accounts, processing accounts payable, etc.
• Support month-end and year-end closing processes.
• Prepare and distribute 1099s in a timely manner.
• Provide backup assistance to the Administrative Assistant as needed.

Qualifications:

• Associates or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).
• 2+ years of experience in payroll processing and bookkeeping.
• Proficiency in accounting software (e.g., QuickBooks, ADP) and MS Office, Excel.
• Strong understanding of payroll regulations and tax laws.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple clients and tasks in a fast-paced environment.
• Strong communication skills, with a commitment to confidentiality and professionalism.

Benefits:

• Competitive salary
• Health insurance
• SIMPLE plan with company match
• Friendly work environment
• Paid holidays
• Paid time off
• Summer Hours (Off at noon on Fridays)

Job Type: Full-time

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Work Location: In person