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Payroll Specialist

Heniff Transportation Systems
2.8 out of 5
Heniff Transportation Systems in Oak Brook, IL 60523


Heniff Transportation Systems in Oak Brook, IL 60523

Pulled from the full job description

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Health insurance
  • Health savings account

Full job description

Job Title: Payroll Specialist
Department: Human Resources
FLSA: Non-exempt
Status: Full Time
Reports to: Payroll/HRIS Manager

Position Summary

The Payroll Specialist processes multiple payrolls weekly and ensures accurate and timely payments for all hourly and salaried employees.

Duties and Responsibilities:

  • Obtain and organize payroll information from numerous locations.
  • Accurately setup of employees into the Paylocity payroll software.
  • Manage tax setups in payroll software and reply to tax jusirdiction inquiries.
  • Review applicable Company Driver pay for accuracy.
  • Generate reports to review potential pay errors.
  • Audit benefit deductions through Paylocity.
  • Identify, escalate (when necessary), and resolve all pay-related inquiries.
  • Prepare and analyze comprehensive reporting for the company process on a weekly basis.
  • Prepare financial and other reports as requested.
  • Maintain financial security by adhering to internal accounting controls.
  • Perform other tasks and duties as assigned.

Job Requirements

Education and Experience:

  • High school diploma, GED, or equivalent
  • Experience with Microsoft Word, Outlook, Excel, etc.
  • Experience with Payloricy or other payroll software

Preferred qualifications

  • At least 2 years of experience processing payroll for several hundred employees
  • Associate’s degree or bachelor’s degree
  • Experience in the trucking or transportation industry

Essential Qualifications:

  • Strong interpersonal skills
  • Demonstrated organizational and analytical skills
  • Solid verbal and written communication skills
  • Strong attention to detail; thorough completion of tasks
  • Proven skill to work effectively with all levels of the organization
  • Demonstrated ability to multi-task
  • Strong customer service orientation, ensuring needs and deadlines are met in a timely fashion
  • Demonstrate a positive, proactive and motivated attitude
  • Proven focus on continuous improvement in the workplace
  • Ability to be flexible and adapt change in a fast-paced organization
  • Strong problem solving skills
  • Demonstrated general math skills
  • Ability to produce timely and accurate reports
  • Demonstrated ability to perform as team player and willingness to get involved in all aspects of the business function

Language Skills

  • Ability to read, write and speak English proficiently

Physical Demands:

  • While performing the duties of this job, the employee is regularly required to talk or hear.
  • This position may be required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel or crouch as needed.
  • Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

  • The position typically operates in a standard office environment.
  • This position routinely uses office equipment such as computers, phones, photocopiers, file cabinets, and fax machines.

Job Type: Full-time


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Retirement plan
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Application Question(s):

  • What are your salary requirements?
  • What is your ideal role? What experience do you have to bring to the Heniff HR Team?
  • Why are you looking for a new role?


  • Associate (Preferred)


  • Payroll: 2 years (Preferred)

Work Location:

  • One location

Work Location: One location