Human Resources & Business Operations Assistant

About Us:

At Imprint Engine, we're more than a company; we're a creative partner dedicated to elevating companies’ brands through engaging brand experiences (apparel, merch, print & more). Our commitment to innovation, quality, and speed sets us apart in the industry. We thrive on challenges, transforming "impossible" into "I'm possible" with every project we tackle. Our clients, ranging from local gems to global powerhouses, depend on us to elevate their brands with our unique blend of creativity, precision, and efficiency.

Role Summary:

As People Operations & Office Coordinator, you’ll play a key role in cultivating a vibrant, efficient, and inclusive workplace. Reporting to the Director of People Operations and supporting the Executive Business Partner to our CEO, you’ll be at the heart of both employee experience and office operations. This position blends HR support, office management, and administrative coordination - ideal for someone who thrives in a fast-paced, people-focused environment and loves to keep things organized, energized, and running smoothly.

If you’re a proactive problem solver with exceptional organization skills and a passion for creating great experiences for employees, we’d love to hear from you!

Recruitment & Onboarding

• Coordinate interview logistics to ensure a smooth and professional candidate experience
• Prepare new hire welcome materials, equipment and system access
• Collaborate with the Director of People Operations to enhance onboarding processes and documentation

HR Support & Administration

• Maintain accurate employee records and ensure timely updates to our HRIS and other people related systems
• Support benefits administration, including enrollments, changes, and communications
• Assist with compliance initiatives by helping track global labor law requirements and internal policies

Office Management & Culture

• Oversee day-to-day office operations and ensure a welcoming environment for all employees and visitors
• Monitor and restock office supplies and equipment
• Coordinate and execute internal events and global engagement activities that reflect our company culture

Executive & Administrative Support

• Provide reliable administrative assistance to senior leadership, including scheduling meetings, booking travel, and preparing presentations or reports
• Support ad-hoc administrative needs across departments

Digital Organization & File Management

• Create and maintain structured digital file systems across company platforms
• Lead cleanup initiatives to archive outdated content and ensure data and information integrity
• Train staff of best practices for digital organization and file-sharing protocols
• Implement and monitor backup and data retention practices

Desired Qualifications & Skills

• Bachelor’s degree (Human Resources, Business Administration, Psychology, or related field preferred)
• 2-3 years of professional experience in an administrative, HR, or office operations role
• Outstanding organizational, multitasking, and prioritization skills
• Strong interpersonal skills and ability to work effectively with team members at all levels, including Executive leadership
• Clear, professional written and verbal communication skills and a collaborative mindset
• Proficient in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar)
• Fast learner who adapts quickly to new tools and technologies
• High level of discretion when handling sensitive and confidential information

Key Attributes for Success

• Proactive & Resourceful: Takes initiative and anticipates needs before they arise
• Detail-Oriented: Catches the small things that others miss
• Flexible: Comfortable adjusting to shifting priorities and deadlines
• Independent & Collaborative: Confident working solo or with a team
• Reliable & Efficient: Delivers high-quality work consistently and on time
• Growth-Oriented: Eager to learn, even in unfamiliar territory. Embraces challenges as opportunities to grow and takes ownership of building new skills along the way
• Tech-Curious: Actively explores new tools, features, and digital solutions to improve workflows and stay current with evolving technology.
• Friendly & Inclusive: Enjoys creating positive interactions and supporting a diverse team

Imprint Engine is proud to be an Equal Employment Opportunity employer. We do not discriminate based on race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Job Type: Full-time

Pay: $55,000.00 - $62,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Minneapolis, MN 55429 (Required)

Work Location: Hybrid remote in Minneapolis, MN 55429