Procurement Senior Buyer

Mailing Address
P.O. Box 217
Lewisville, TX 75067

Job Title: Procurement Senior Buyer Wage/Hour Status: Exempt

Reports to: Executive Director of Procurement and Contracts Pay Grade: AP62/240 days

Dept./School: Procurement and Contracts/Administration Date Revised: 5/22/2023

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Primary Purpose: Assist in the day-to-day operation of the Procurement and Contracts Department, to include development/refinement of policies & procedures, competitive solicitation process for products and services, requisition/purchase order approval process, contract management, and related subject areas. Serve as a resource to district staff in procurement-related issues and respond promptly to questions or requests for assistance.

Qualifications:
Minimum Education/Certification

1. Bachelor’s degree in business related-related field and/or five years school district procurement experience in school district procurement with high school diploma/GED; or two years school district or public procurement experience.

2. TASBO certification preferred
3. Professional certification in public procurement

Special Knowledge/Skills/Experience:
1. Proficient in the use of MS Word, Excel, Google Forms, Financial Software systems.
2. Knowledge of computerized bid, ordering, procurement processes for goods and services.
3. Ability to develop competitive solicitation documents (RFP’s, RFQs, CSPs, Cooperative quotes, etc.) and templates
4. Excellent communication and organization skills
5. Complete assigned tasks with minimal direct supervision
6. Ability to work within a team organization
7. Knowledge of Texas public school procurement procedures, financial coding system, legal regulations.
8. Ability to work with and provide excellent customer service to both district staff and vendors

Major Responsibilities and Duties:
1. Maintain bid calendar based upon award date, renewal date and commodity
2. Prepare and submit advertisements timely for bid/proposals to newspapers.
3. Utilization of the Bid Timeline form for bid documentation, tracking, and approvals
4. Maintain bid files including original bid documentation, invitation to vendors, advertising, responses, bid tabulations, awards and communications
5. Prepare and maintain all documentation related to pre-bid meetings and openings
6. Prepare agenda items with full information and recommendations to be presented to the school board in appropriate format
7. Communicate with vendors regarding award and renewals
8. Maintains any necessary files for various purchasing cooperatives and interlocal agreements required for district compliance.
9. Confirm any related fees are paid in a timely manner
10. Ensure compliance with interlocal agreements in the processing of purchasing orders
11. Prepare a list of all cooperatives and interlocal agreements for annual board approval
12. Manage communications with purchasing cooperatives

13. Maintain files for responsible contractual agreements
14. Full Requisition/Purchase Order review and processing:
15. Review requisitions for accuracy and completeness to assure compliance with Federal Law, State Law, and Local Policies before approval daily
16. Request additional information for attachment to requisitions when required (i.e., written quotes, required bonds, insurance documentation, board minutes, etc.)
17. Request multiple quotes from vendors for assorted items to obtain the best value
18. When appropriate full evaluation review to help determine best value for District
19. Procurement and Contracts Department support as needed.
20. Provide support to campus bookkeepers, principals, departments any other district staff end users related to the any part of the procurement and contracts process
21. Serve as a resource to vendors in the competitive solicitation process responding to any questions or requests for clarification
22. Prepare periodic reports as needed to ensure compliance with Texas procurement laws
23. Prepare bid/proposal updates as needed to department files.
24. Provide daily and weekly updates reports as requested related to Senior Buyer’s various procurement and contracts activities to Department leadership.
25. Provide general assistance and support to the Executive Director of Procurement and Contracts and other department staff as needed.
26. Attend training and professional development on matters related to the Procurement and Contracts

Department and other district initiatives.
27. Generate, receive, and maintain confidential and sensitive files, information, and reports to ensure security of files and the integrity of the public procurement and contract process.
28. Perform any other duties as assigned by the Executive Director of Procurement and Contracts.

Mental Demands/Physical Demands/Environmental Factors:
1. Work with all Procurement and Contracts staff.
2. Work with district staff-end users on all purchases and contract needs.
3. Tools/Equipment Used: Standard office equipment including personal computer and peripherals
4. Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
5. Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
6. Occasional light lifting and carrying
7. May work prolonged or irregular hours; infrequent districtwide, statewide, and out-of-state travel
8. Work with frequent interruptions, maintain emotional control under stress

OTHER: All employees are to follow district safety protocols and emergency procedures.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. This position is an in-person job and is to be performed at the location specified. It does not qualify for remote work or work from home status.

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Signature Date

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Print Name HR Representative

Job Type: Full-time

Pay: $245.47 - $368.19 per day

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person