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Project Administrator

Fit Tight Covers
1400 East Columbia Street, Evansville, IN 47711
$18 - $20 an hour - Full-time
Responded to 75% or more applications in the past 30 days, typically within 4 days.


1400 East Columbia Street, Evansville, IN 47711

Pulled from the full job description

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Life insurance

Join our growing team at Fit Tight Covers as a Project Administrator. This role will serve as a vital link between our accounting department and project management team.

Essential Duties and Responsibilities:

  • All accounting and administrative functions for assigned projects.
  • Enter project-related data into the Vista accounting system that is accurate and timely including change orders and budget adjustments.
  • Assist project management and estimating team with any questions or needs related to the accounting department.
  • Setup new projects in the Vista accounting system, including all lump sum project setups in Vista, as well as some time & material and not to exceed project setups.
  • Generate a variety of project accounting related reports including payroll, AR, and Job Cost.
  • Maintain all project-related records and documents, including drawings, contracts, change orders, and insurance certificates.
  • Maintain all subcontractor documentation, including pre-qualifications, insurance certificates, contracts, and purchase orders.
  • Update contracts according to client requirements and report associated budget amendments.
  • Act as back-up for the office manager.
  • Assist with general office administrative duties.
  • Develop and update procedure documents to help the accounting department and project management departments understand process and expectations.
  • Coordinate with the AR department on contract billings.

Minimum Qualifications:

  • Graduation from high school or GED equivalent required.
  • Highly proficient with Microsoft 365, including Outlook, Word, and Excel.
  • Fluent in English.

Preference will be given to the following:

  • Associate’s degree
  • Fluent in English and Spanish.
  • Experience working in the accounting department of a project/contract dependent company; experience with a construction or custom manufacturing company is preferred, but not required.
  • Experience using Vista by Viewpoint.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Fit Tight Covers Inc, is an equal opportunity employer. Applicants will receive consideration for positions, without regard to race, color, religion, age, sex (except where sex is a bonafide occupational qualification), sexual orientation, marital status, disability, national origin, veteran status, genetic information, or any other classification protected by federal,

Job Type: Full-time

Pay: $18.00 - $20.00 per hour


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance


  • 8 hour shift
  • Day shift
  • Monday to Friday


  • High school or equivalent (Required)


  • Microsoft 365: 1 year (Preferred)


  • English? (Required)
  • Spanish (Preferred)

Ability to Relocate:

  • Evansville, IN 47711: Relocate before starting work (Required)

Work Location: In person